AR Invoices Report

This report prints customer invoices. If you have the Hotprint option enabled on the Accounts Receivable Module Control form, you can also print invoices by customer from the AR Invoice Entry form.

If you are using the Sales Order module, you can also generate and print invoices (if hotprinting is activated) from the Sales Order Entry, Packing Slip Maintenance, and Generate Invoice forms.

The report opened from this menu uses the default invoice form selected on the Accounts Receivable Module Control form. Details below relate to the default invoice form AR Invoice with B/O Qty - L.

The invoice prints this information:

Header Details

TAX INVOICE heading
Page number
Invoice reference
Invoice date
Customer code
Batch number
Company tax reference (for example, IRD number)
Packing slip number (if applicable)
Customer name and address
Company name and address

Line Details

The details displayed for each invoice line include:

Code (if the invoice line is a general ledger line, this is the general ledger account code, if the invoice is an inventory line, this is inventory code, and the like
Description
Qty invoiced
Qty ordered
Qty supplied
Qty B/ordered
Sales order reference
Customer order number reference
Price
Discount %
Tax %
Line total

Note: If the option Print zero supplied order lines on invoice is selected for the customer on the AR Customer Maintenance form, lines that are fully backordered print on the invoice, and lines that are partially backordered.

If any of the inventory line items printed on the invoice are serial/lot and/or dimension controlled, serial/lot and dimension detail print by line.

The invoice displays a Subtotal (tax exclusive), a Tax Total, and a Total (tax inclusive). The currency code of the invoice is displayed.

If the option to Print notes on invoices is selected for the customer, they print at the base of the invoice.

Select the report Profile to determine the sort order you want the invoices to print out in, if you are printing multiple invoices at one time. Then, select an option:

Batch number order
Invoice number order
Batch/Location order
Batch/Entered order
Batch/Customer code order
Invoice number/Customer code order
Invoice number/Location order
Invoice number/Entered order

Parameters

You can set these parameters for the report:

Batch From

Enter the number of the first batch of the range of batches to report on.

Batch To

Enter the number of the last batch in the range of batches to report on. To report on a single batch, leave this field empty. Entering zzzzzz in this field includes all batches in the report.

Invoice From

Enter the number that represents the first invoice in the range of invoices to report on.

Invoice To

Enter the number that represents the last invoice in the range of invoices to report on. To report on a single invoice, enter a number in the Invoice From field and leave this field empty.

Leaving the Invoice To field empty and entering zzzzzz in this field will include all invoices in the report.

Print Barcode

Select this option to include any barcodes for an invoice in the report.

Note: This option is enabled if the Autoscan module is licensed and enabled for the company.

Reprint Invoice?

Select this option if you've already printed the invoice but want to print it again.

Print Copy Only?

Select this option to include the text **Copy Only** in the top-right corner of the report.

Print Line Item?

Select this option to include information from the Line Item tab on the invoice entry form.

Print Line Total?

Select this option to include the totals of line items in the report.

Customer Code From

Enter the first customer code in the range of customer codes to include in the report.

Customer Code To

Enter the last customer code in the range of customer codes to include in the report. To include a single customer in the report, enter the code in the Customer Code From field.

To include all customer codes in the report, leave the Customer Code From field empty and enter zzz in this field.

Invoice Posting Date From

Enter the first date in the range of posting dates to include in the report.

Invoice Posting Date To

Enter the last date in the range of posting dates to include in the report.

Note: This form is also available for selection as a default invoice format. It contains the same detail as outlined above, with the exception that quantities backordered, supplied, and ordered do not print when the invoice is generated from the packing slip or sales order forms.