Main Tab

---

This tab contains information about AP reports and other general options.

Use AP control account as journal default

Select this option to use the AP control account selected on the General Ledger Module Control form as the default account for posting a general ledger journal to.

Use foreign currency

Select this option if you are going to use foreign currency in the Accounts Payable module.

Note: Once foreign currency transactions have been created, you cannot change this option.

Create journal/credit note exchange variances

This option displays only if foreign currency is in use.

Select the option to create foreign currency exchange variances for AP journal and AP credit notes.

Use batches / Use batch as posting date

Select this option to use batch control when entering transactions.

To Learn how batches interface with transaction entry.

Use master file audits/last journal number

Select this option to generate audit trail reports to track masterfile changes.

Use withholding tax

Select this option to deduct withholding tax or prescribed payments system tax for one or more suppliers. This enables an additional tab on the Supplier Maintenance form.

Note: Once withholding tax transactions have been created, you cannot change this option.

Maintain withholding tax automatically

Select this option if withholding/prescribed payments system tax is to be maintained automatically. If you select this option, you can't change the tax amounts. Greentree Desktop generates those amounts, using the parameters assigned for each supplier on the Supplier Maintenance form.

Hotprint enabled

Select this option to enable hotprinting to your local printer from the AP Payment Entry and AP Invoice Entry forms.

Note: Select the forms to use for hotprinting, and also assign the printer using User Preferences to support this feature.

Limit inventory on supplier selection

Select this option to limit the selection of inventory items when entering a transaction, using the supplier that is selected.

This feature works when you edit inventory items.

Default invoice/credit note header narration to the first line item

Select this option to default header narration from AP invoices and credit notes to the narration of the first transaction line. If you don't select this option, the line narration defaults blank.

Append supplier name to invoice/credit note GL narration

Select this option if you want the supplier's name appended to the narration of the general ledger journal line generated by an AP invoice or credit note. If you don't select this option, the supplier's name does not append to the GL journal narration.

Note: This is applicable if Accounts Payable module transactions are updating to the general ledger.

Allow Direct Credit duplicate reference

Select this option if you allow duplicate AP direct credit references, otherwise they must be unique.

Taxable Payments report required

Select this option if the company is primarily in the building and construction industry or if the company is paying a grant recipient.

The Australian Tax Office (ATO) requires companies that are primarily in the building and construction industry to report on payments that are made to contractors for building and construction services each year.

To do this, select the option on the Accounts Payable Module Control form. Then, for all suppliers that are contractors, select the checkbox for that supplier. If the supplier has any materials only invoices, then you can select a checkbox on the invoice to exclude it from the report.

You can generate reports in summary or detail format to view the amounts. You can generate the file and lodge it with the ATO using the Business Portal.

Forms

Address

Select the address to print on remittance reports and buyer or recipient invoices. You can select the branch or company address, or Preprinted if you are using pre-printed forms for these reports.

Cheque form to print

Select the form to use when printing cheques or remittance/cheques. This is used if hotprinting from the AP Payment Entry form, and the form used on the Print Cheques form.

Remittance form to print

Select the form to use when printing remittances - this is the form used on the Print Remittances form.

Message

Enter a message up to 150 characters, which prints on Remittance/Cheque or Remittance forms if the option Print message is selected when these reports are run.

Minimum value

Enter the minimum value for which a payment is created. A payment is not created using the Create Payments form if it is less than this value.

Maximum cheque amount in words limit

Enter the maximum number of word characters to use for the cheque amount for which a cheque payment. Payments to be made for a value of more than the number of word characters specified will not have a payment created. The minimum number of word characters is 100.

Invoice form

If you are using an invoice created by a buyer or recipient, select the invoice form to use when the AP invoice is printed.

Note: The address selected above is the one that prints on the AP invoice. An AP invoice form can also be selected specifically by supplier on the Supplier Maintenance form.

You can only hotprint/print AP invoices for suppliers with the option user buyer/recipient created tax invoices selected on the Supplier Maintenance form.

• Cross Functional Hotprinting
• IN Supplier Details
• Taxable payments annual report (ATO website)

---