Defaults Tab

This tab contains supplier default information, specifying settings that are applied during transaction processing and reporting.

Options Reference

Each option and field on the form is described below. Mandatory options and fields are highlighted in red.

Note: Several of the parameters default from Accounts Payable Module Control, but you can change them for individual suppliers.

Branch

Select the branch the supplier belongs to. The branch filters the output of reports, and for determining general ledger accounts for AP transactions if wildcards are in use.

Currency

Select the currency code of the supplier. If this is different from the company's currency, you can enter transactions for this supplier in their foreign currency, and view balances in either the foreign or local currency.

Calendar

Select the calendar to summarise AP transactions by period, and to determine supplier aged balances.

Payment terms

Select the supplier's payment terms to determine the payment date that defaults to an AP invoice for this supplier.

Discount type

Select whether to calculate any discount for this supplier based on the Dollar Value of the invoice, or as a Percentage of the Total invoice. If you select the latter option, an additional field displays. Enter the percentage of the discount in that field. The discount calculation takes effect when you use the AP Invoice Entry form.

Reporting Options

Remittance advice delivery method

Select the default method by which to send remittance advice to this supplier. This is applicable if the auto fax/email option is selected when you print remittance advice.

Remittance advice recipient

Enter the fax number or email address to which remittance advice for this supplier is sent if either Email or Fax was selected in the field above.

Note: If the Print method is selected, this field is cleared and disabled. If an email address is assigned on the Main tab, it defaults for email recipients. If a fax number is assigned on the Main tab, it defaults for fax recipients.

Purchase order delivery method

Select the method by which to send purchase orders to this supplier. This is applicable if the auto fax/email option is selected when purchase orders are printed.

Purchase order recipient

Enter the fax number or email address to which purchase orders for this supplier are sent if either Email or Fax was selected in the Purchase order delivery method field.

Taxation Options

Using withholding tax

Select this option to deduct withholding tax (or PAYG tax for Australian sites) from payments. If you select this option, the Withholding Tax form is enabled for this supplier.

Note: This option doesn't apply if the company is subject to U.S. sales tax.

Tax type

Select the tax type to use as the default for this supplier when entering a transaction: Exclusive or Inclusive. This determines how tax is calculated and displayed on the transaction line for the supplier. This option defaults to Exclusive for any supplier for a country using U.S. sales tax.

Tax code

Select a tax code to default to transactions for this supplier. If no tax code is assigned here, the tax code is taken from the masterfile associated with the line type (for example, from the item for an inventory line) if one is assigned. Otherwise, the company tax code is used.

Tax number

Enter the supplier's tax reference number (for example: ABN for Australian sites, IRD number for New Zealand sites, Tax Registration number for USA sites). You can enter and save separating characters (such as hyphens), and they are stripped out by Greentree Desktop before verifying the number entered is valid.

1099 code

This field is enabled if the company is subject to U.S. sales tax. It is taken from Accounts Payable Module Control, but you can change it at the supplier level if the 1099 tax reporting code for the supplier differs from the company default. This is the 1099 tax reporting code that defaults to payment transactions of the supplier.

Has a parent account

Select this option if the supplier has a parent account for making payments, and select the parent supplier code. If a parent code is selected for a supplier, Greentree Desktop assumes all invoices for the child suppliers is paid to the parent supplier specified here.

Pay invoices separately

This option is enabled if the Has a parent account option is not selected.

Select this option to make a separate payment for each invoice of the supplier. Greentree Desktop creates a single payment for each separate invoice, generating multiple payments for the supplier when a payment run is processed.

Note: When payments are created for a supplier with this option selected, Greentree Desktop cannot include any unapplied transaction in the payment because it cannot determine which specific invoice an unapplied credit relates to.

User buyer/recipient created tax invoices

Select this option for the supplier to create and print AP invoices to send to the supplier. This may be applicable for some industries if the value of the supply is established by the recipient rather than by the supplier. If you select this option for a supplier, you can print an AP invoice using a hotprint option or from the Reports > Accounts Payable menu.

You can select a hotprint invoice form specific to the supplier. Otherwise, this defaults to the form selected on the Module Control form.

Note: If you select this option, for a supplier, you can't save the supplier unless a valid tax number is entered.

Advanced Reorder Details Table

The table at the base of the form only displays if the Advanced Reordering module is in use.

You can assign delivery methods, lead times and order cycles for specific suppliers. Default lead times and order cycles for delivery methods are set up on the IN Delivery Method Maintenance form. If you are using advanced reordering, you must assign at least one delivery method here.

Intrastat/EC Sales

These fields only display if the company is subject UK Intrastat and EC Sales reporting.