JC Line

Use this line type to make a job purchase if the Job Cost module is in use.

When you save a JC invoice line, the job cost updates in the Job Cost module using the purchase price.

Options Reference

Each option and field on the form is described below. Mandatory options and fields are highlighted in red.

Line type

Select the Job Cost line type.

Tax type

This defaults from the supplier, but you can change it. This option determines how to display and calculation tax on the line.

Select

Inclusive - Greentree assumes the price entered into the line is inclusive of tax, and calculates the tax and total values
Exclusive - Greentree assumes the price entered into the line is exclusive of tax, and calculates the tax and total values.

Tax code

This defaults based on the hierarchy outlined on the Tax Code Hierarchies form. You can override it only if the option to Allow tax rate/amount change is selected for the code on the Tax Code Maintenance form. It determines the tax percentage associated with the line to calculate a tax value.

Code

Select the job number of the transaction line. You can select any job that's not closed or finalised which is set up on the JC Job Maintenance form. This number identifies the job that the transaction updates.

Activity code

Select the job activity code for the transaction. You can select from any activity code of type Purchases that belongs to the activity code group assigned to the selected job. This is the activity code that updates to the transaction in the Job Cost module when the invoice line is saved.

The Work in Progress (WIP) general ledger account specified for the selected activity code is the account that is debited by the line value when the transaction is saved.

Work centre

Select the work centre for the transaction. The default value is the default work centre of the selected activity code. It represents the work centre that updates to the transaction in the Job Cost module when the invoice line is saved.

If Advanced Job Cost Work Centre Plans are used, then the activity code and work centre selections need to comply with the job's plan settings.

Quantity

Enter the purchase quantity.

Price

This is the cost for making the purchase. If the invoice is being generated using the Select Order method, this defaults to the cost of the JC activity code selected on the line. If the invoice is being generated using the Select Receipt method, it is taken from the cost of the receipt line. In either case, the price can be edited.

Note: If the PO Control Receipt/AP Invoice Variance option Adjust Cost of Job is selected, and there is a variance between the received value of the JC line and the invoiced value of the same line, a separate cost transaction displays with the job on the Transactions tab on the JC Job Maintenance form, showing the value of the variance.

The variance value is included in the cost of the job. If the PO Control Receipt/AP Invoice Variance option Adjust General Ledger Only is selected, no variance displays or included in the cost of the job.

Discount %

This option displays using the discount type set up on the Defaults tab of the Supplier Maintenance form, but you can change it. The line discount value is calculated based on this percentage.

Note: This percentage updates if you change the discount value.

Discount

This is calculated automatically based on the discount percentage, although you can change that value. If you change the value, the Discount % recalculates based on the discount value you enter here.

Tax %

This displays based on the tax code you select for the line. You can override it only if the option to Allow tax rate/amount change is selected for the code on the Tax Code Maintenance form. Greentree Desktop calculates the line tax value is based on this percentage.

Note: This percentage updates if you change the tax value.

Tax

This is calculated automatically based on the tax percentage. You can edit it only if the option to Allow tax rate/amount change is selected for the code on the Tax Code Maintenance form. If you edit this value, the tax percentage recalculates based on the tax value that you enter here.

1099 code

This field is enabled if the company is subject to U.S. sales tax and 1099 reporting is in use.

In these circumstances, a 1099 tax code must be entered for the transaction line. The code defaults in the first instance from the supplier, or if no code is assigned at that level, it is taken from the Accounts Payable Module Control form.

Total

This field is calculated by Greentree Desktop. using the formula [quantity x price] less discount value.

Narration

Enter an unlimited narration for the line. This will default to the first transaction line from the header if the Default invoice/credit note header narration to the first line item option is selected on the AP Module Control form. Otherwise it is blank.

If a narration is entered for the first line, it defaults to the second and subsequent lines. You can edit or delete the narration. The narration for subsequent lines defaults based on the edit. This narration prints on the AP invoice report.

Selling Rate

This is the sell rate of the activity code selected in the line. This field only displays in the line item table if the JC Module Control option Allow to change sell rate on PO/AP is selected.

You can change the value here.

Add line

Save the current line when working on the line item table.