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IN Line

Use this line type to purchase inventory items when the Inventory module is in use.

The effect a transaction has on inventory how item balances update is determined by the transaction type used in the line.

Options Reference

Each option and field on the form is described below. Mandatory options and fields are highlighted in red.

Line type

Select the Inventory line type.

Tax type

This defaults from the supplier, but you can change it. This option determines how to display and calculation tax on the line.

Select

Inclusive - Greentree assumes the price entered into the line is inclusive of tax, and calculates the tax and total values
Exclusive - Greentree assumes the price entered into the line is exclusive of tax, and calculates the tax and total values.

Tax code

This defaults based on the hierarchy outlined on the Tax Code Hierarchies form. You can override it only if the option to Allow tax rate/amount change is selected for the code on the Tax Code Maintenance form. It determines the tax percentage associated with the line to calculate a tax value.

Code/Description

Select the inventory item using either the item code or description. The inventory general ledger account of the item is the account that will be debited when you save the invoice line.

Transaction Analysis

If the any of the Transaction Analysis modules are in use, you can assign branch(es) to transaction trees while entering this type of transaction.

Location

This field is enabled only if locations are in use for inventory items. This represents the location the item is being received into. You can change it from the default.

Tran type

This is taken from the supplier, but you can change it. The transaction type determines what the effect on inventory is when the line is saved.

On order

This field displays the current on-order quantity for the selected item.

This field is read only.

Unit of measure

The default value is the selected items purchasing unit of measure, but you can change it. The line price is based on this unit. Greentree Desktop converts line quantities back to the item's stocking unit of measure for updating the inventory balances when the invoice line is saved.

Allocated job

This field is enabled if you are using the Job Cost module. Use it to order an item for a specific job, by assigning a job code to the line. When a receipt is processed (which occurs if the invoice is processed any way except using the Select Receipt method), Greentree Desktop generates an issue to job transaction.

Activity Code

If you are using the Job Cost module, this displays and holds a list of activity codes that belong to the activity group of the selected job. This defaults to the job activity code on the selected Inventory item, unless it does not belong to the job's activity group, but you can change it.

Work Centre

If you are using the Job Cost module, this displays and holds a list of Work Centres for the company. The default value is the default work centre of the activity code, but you can change it.

If:

Advanced Job Cost Work Centre Plans are used, then the activity code and work centre selections need to comply with the job's plan settings.
The invoice is created using the Select Receipt method the line has previously been received) and there is a variance between the line received value and invoiced value, a cost variance transaction may also be generated when the invoice is saved.

Dimensions

If you are using Dimension Tracking function, and the line item is a dimension controlled item, click this button to view or edit the dimension details for the item.

Serial/Lot number

If you are using the Serial/lot tracking function, and the line item is a serial or lot controlled item, click this button to view or edit the serial/lot details for the item. For more information about how serial/lot function integrates with transaction entry.

Quantity

Enter the line quantity - this is relative to the unit of measure.

Price

The item cost price defaults to the line using the hierarchy outlined in PO Cost Hierarchy, but you can change it. It is relative to the unit of measure.

Discount %

This field displays using the discount type set up on the Defaults tab on the Supplier Maintenance form, but you can change it. The line discount value is calculated based on this percentage.

Note: This percentage updates if you change the discount value.

Discount

This is calculated automatically based on the discount percentage, although you can change that value. If you change the value, the Discount % recalculates based on the discount value you enter here.

Tax %

This displays based on the tax code you select for the line. You can override it only if the option to Allow tax rate/amount change is selected for the code on the Tax Code Maintenance form. Greentree Desktop calculates the line tax value is based on this percentage.

Note: This percentage updates if you change the tax value.

Tax

This is calculated automatically based on the tax percentage. You can edit it only if the option to Allow tax rate/amount change is selected for the code on the Tax Code Maintenance form. If you edit this value, the tax percentage recalculates based on the tax value that you enter here.

1099 code

This field is enabled if the company is subject to U.S. sales tax and 1099 reporting is in use.

In these circumstances, you must enter a 1099 tax code for the transaction line. The code defaults in the first instance from the supplier, or if no code is assigned at that level, it is taken from the Accounts Payable Module Control form.

Total

Greentree calculates the value in this field using the formula (quantity x price) - discount value.

Narration

Enter an unlimited narration for the line. This will default to the first transaction line from the header if the Default invoice/credit note header narration to the first line item option is selected on the AP Module Control form. Otherwise it is blank.

If a narration is entered for the first line, it defaults to the second and subsequent lines. You can edit or delete the narration. The narration for subsequent lines defaults based on the edit. This narration prints on the AP invoice report.

Job name

If a job code is allocated to the invoice line, this displays the job name in read-only format.

Est. Weight/Act. Weight

These fields displays if you are using variable dimension function for purchasing.

Add line

Click this button to save the current line if you are entering using the form, and continue to enter a new line.