Integration Tab

This tab contains information about how the Accounts Payable module integrates with other Greentree Desktop modules.

Options Reference

Each option and field on the form is described below. Mandatory options and fields are highlighted in red.

GL Control Accounts

AP control account

Select the AP control account to use when transactions for this supplier are updated to the general ledger.

Expense account

Select the default expense account to use when transactions for this supplier are updated to the general ledger. You can change this when you enter transactions.

Tax control account

Select the default tax control account to use when transactions for this supplier are updated to the general ledger.

Note: If you don't specify an account here, it defaults to the account specified on the General Ledger Module Control form.

Inventory Transaction Types

Invoice

Select the default transaction type to use for AP invoice inventory lines created for this supplier.

Credit note

Select the default transaction type to use for AP credit note inventory lines created for this supplier.

Purchase Orders

Purchase order form

Select the default purchase order form to use for this supplier when printing purchase orders. This is taken from the PO Module Control form.

Order status

Select the default order status to use when purchase orders are created for this supplier.

Clearing account

This is taken from the General Ledger Module Control form, but you can change it by supplier.

Variance Account

This is taken from the General Ledger Module Control form, but you can change it by supplier.

Note: You can use wildcards with this field.

Use advanced invoicing

This option is enabled if the option Allow advanced invoicing is selected on the Purchase Order Module Control form. Select the option to enable advanced invoicing for the supplier.

Advanced invoicing enables greater flexibility within AP invoicing, and you can use it when:

You can invoice purchase order and/or shipment lines prior to being received. This involves situations where a supplier requires payment in advance for the goods arriving at the receiving warehouse.
Purchase order and/or shipment lines may be fully- or partially-received, and have multiple invoices generated for them. This involves situations in which goods are fully received into the client's warehouse, but only charged for by the supplier as they are on-sold to the client's customer.

Print supplier's part number on purchase order

This option is taken from Purchase Orders Module Control, but you can change it. If you select this option, the supplier's item number prints on the purchase order.

AR Offset

Allow AR offset

Select this option to enable AR offsetting for this account.

Customer Code

Select the AR customer to enable offsets to be processed against. These rules apply:

Customer and supplier must be the same currency
Customer cannot already be linked to another supplier

Once saved, the AR customer record is updated to show the relationship.

Alpha

Displays the customer's alpha code.

Name

Displays the customer's name.