Transfer

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Use a transfer transaction type to enter a transaction that will transfer inventory from one location to another, where locations are in use.

Code

Select the inventory item code for the item that is being transferred. This can also be selected using the description field.

This updates to the sub code field of the general ledger journal generated by the transaction.

Description

This is the description of the selected item. You can also search for the item using this field.

Transaction Analysis

If the IN Transaction Analysis module is in use, you can need to assign branch(es) to transaction trees while entering this type of transaction.

Location

This is the location that the inventory is being transferred from. The inventory on hand balance for the item will be reduced in this location when the transaction is saved.

Notes:

• You can use the inventory option in User Preferences to set default location for transfers to location to to opt for the item's location to default to the transfer to location instead of the transfer from location. Use this option if transfers are typically done from a common location (for example, mass receiving location) to the item's specific location
• If a default location is assigned in User Preferences and the option Default location is read only for data entry is also selected, the location will be read-only and cannot be changed.

Location To

This is the location that the inventory is being transferred to. The inventory on hand balance for the item will be increased in this location when the transaction is saved. Note: This field only displays for assignment in the line detail if the Auto receipt option is selected in the Header detail. If this field is not available, enter a transaction to receive the inventory into the receiving location.

Unit

The default value is the stocking unit of measure for the item, as defined in IN Inventory Item Maintenance.

Tax type

Select whether the transaction values should be calculated inclusive or exclusive of tax. This will determine how tax displays and calculated on the line.

Tax code

The default value is the transaction line using the hierarchy outlined in Other Hierarchies - Tax Code.

Quantity

Enter the quantity to be transferred. This is always a positive value. When Greentree generates the transfer to transaction where the Auto receipt header option selected), the quantity transferred out of the from location always be the same as the quantity transferred into the to location.

Price

The default value is the unit cost of the inventory item.

Discount %

Enter a discount percentage to apply to the transaction line. This is not applicable for an transfer transaction. Greentree Desktop recalculates it if you enter a discount amount.

Discount

Enter a discount value to apply to the transaction line. This will not be applicable for a transfer transaction. Greentree Desktop recalculates it if you enter a discount percentage.

Tax %

This displays using the tax code selected for the line, although you can change it only if the option Allow tax rate/amount change is selected for the code in Tax Code Maintenance. The line tax value is calculated using the percentage you enter.

If the tax value is overridden, this percentage updates using the tax value entered.

Tax

Greentree calculates this using the tax percentage, although you can enter an amount only if the option Allow tax rate/amount change is selected for the code in Tax Code Maintenance. If you enter an amount, the tax percentage will recalculate using the tax value entered here.

Total

This is the transaction line total. It will be recalculated if the quantity, price, discount fields, or tax fields are changed.

Narration

Enter a narration of up to 2000 alphanumeric characters to describe this transaction line. Transaction narrations can be viewed using enquiry.

Save line

Click this button to save the current transaction line and add a new line.

FO Receipt

If a transaction is generated directory from a factory order receipt, click this button to open the FO Receipt Entry form to view details of the source transaction.

Serial/lot

If you are using serial/lot control function, and the line item is a serial or lot controlled item, click this button to view or edit the serial/lot details for the item. When you enter an adjustment line for a serial/lot controlled item, Greentree Desktop displays the Serial/Lot Number Entry form when you enter a line quantity.

For a positive adjustment, select from an existing lot number, or create a one (for serial numbers, you must always create a new one, as they are unique for each item). For a negative adjustment, you can only assign a lot number (or serial number) that already exists, as the assumption is that the item has previously been received (or adjusted) into inventory, and the lot/serial number was assigned at that time.

Kitset

If you are using kitset function, this button is enabled if the line item is a kitset parent item, enabling you to view the kitset components.

Dimensions

If you are using dimension tracking function, and the line item is a dimension controlled item, click this button to view or edit the dimension details for the item.

eXchange Module Integration

If Greentree Desktop's eXchange module is in use, a special eXchange transfer transaction type is used where there is a requirement for eXchange recipients to sell inventory from a branch different to their own.

• Transaction Type Maintenance
• Transactional Analysis
• Transaction Location Hierarchies
• Serial/Lot Transactions
• Dimension Tracking Transaction Entry

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