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Header Detail
You must enter this information in the transaction header:
Batch
This is the transaction batch number. If you are using batches, this is the number entered by the user before accessing the transaction entry form. If you are not using batches, Greentree creates a batch number, which displays here.
Transaction type/description
Select the transaction type, either by code or description. You can select any one of the transaction types that is set up in Transaction Type Maintenance. If a default type is assigned in User Preferences, it defaults when the form is launched. The information you will enter at the transaction line level will be dependent on the type selected here.
Last reference
This is a read-only field that displays the reference number for the last transaction entered in the batch.
Branch
This is the branch of the transaction. It's taken from User Preferences if a branch is assigned there for the user, otherwise the system hierarchy will be applied to determine the default branch. You can change it from the default.
Reference
Enter a unique reference number of up to 16 alphanumeric characters. If the Inventory Module Control option to automatically generate references is selected for transactions, you can leave this field empty. Greentree will allocates a reference when the transaction is saved, using the parameters defined in Inventory Module Control.
Description
Enter a description of up to 30 alphanumeric characters to identify this transaction by. The default value is the reference number, preceded by the text: Reference No:
Date
Enter the date for the transaction. The default value is the date of entry. If you are using batches, this date defaults to the date entered in the batch header.
Detail
Enter up to 30 alphanumeric characters of additional detail about this transaction. If the inventory module is integrated to the general ledger, this detail will be updated through to any GL journal for the transaction.
If the IN Transaction is related to a factory order (material issue, return or write off), this field updates with the factory order reference. If the transaction is generated using the stocktake process, the stocktake name updates to this field.
Currency
This is a read-only field displaying the company base currency.
Rate
This is a read-only field displaying the currency rate that applies to the transaction.
Narration
Enter a narration of up to 2000 alphanumeric characters to describe this transaction.
Transfer Details
These details are only applicable if the transaction type selected is a transfer.
Auto receipt
This option will be selected, if the transaction type selected has Transfer options selected in Transaction Type Maintenance. In this situation, Greentree generates a transfer receipt transaction when a location transfer transaction is entered. For example, if inventory is being moved from Location A into Location B, Greentree creates two transactions, one to reflect the decrease in inventory of the item in Location A, and one to reflect the increase in inventory of the item in Location B.
If this option is not selected, the transaction type selected does not have Transfer options selected in Transaction Type Maintenance), you will need to enter a transfer receipt transaction to reflect receipt of the inventory into Location B. In this case, the balancing transaction of the transfer out transaction will be posted to the In-Transit general ledger account of the item.
If Greentree Desktop's eXchange module is in use and an eXchange transfer transaction type is selected in the header, this option will be selected. The Branch To field is enabled on the transaction line detail.
This field is read only.
Expected date
Enter the date the physical transfer is expected to take place.
Waybill/airbill
Enter up to 20 alphanumeric characters for details of the transfer waybill or air bill.
Carrier
Enter up to 30 alphanumeric characters for the details of the carrier.
Print transfer
Click this button to get direct access to the Location Transfer Report form, so that you can print details of the transfer.
If the transfer
report has already been printed, a warning message to confirm whether
or not to reprint it.
Posting date
Enter the posting date. This is the date that for the transaction in the general ledger. It defaults to the document date.
Period end
This is a read-only field that displays the period-end date, based on the posting date.
Save document header
Click this button to save the header information and enter transaction line detail.
Quantity
This is the total quantity of the transaction lines.
Net
This is the total net value of the transaction lines.
Tax
This is the total tax value of the transaction lines.
Total
This is the total value (tax inclusive) of the transaction lines.
Intrastat/EC Sales
These fields are only applicable if the company is subject UK Intrastat and EC Sales reporting.