Contract Usage: To Manually Create Usage for Deposit Contract

In the following implementation activity, you will learn how to manually create contract usage for a deposit contract.

Story

Suppose that the Citrus Store customer wants to purchase a fixed number of support hours in advance, for which the SweetLife Fruits & Jams company offers a discount. According to the terms of the deposit contract, the customer pays a deposit in advance for work that will be performed later, and the total price of the provided service will be deducted from the deposit in parts upon the completion of each service.

According to the terms of the contract, SweetLife will receive an advance payment from the Citrus Store in the amount of $5,000. In May 2023, SweetLife's employees will provide consulting services for a total of 50 support hours at a discounted price of $100 per hour. All support hours beyond the included hours will be billed at a higher price of $120 per hour.

Acting as a sales manager, you will manually create contract usage in the amount of 40 hours for a deposit contract.

Configuration Overview

In the U100 dataset, the following tasks have been performed for the purposes of this activity:

Process Overview

On the Cases (CR306000) form, you will create contract usage manually to reflect the rendering service in the system for a deposit contract.

System Preparation

To prepare to perform the instructions of this activity, do the following:

1. Launch the MYOB Advanced website, and sign in to a company with the U100 dataset preloaded. To sign in as a sales manager, use the following credentials:
   • Username: chubb
   • Password: 123
2. In the info area, in the upper-right corner of the top pane of the MYOB Advanced screen, make sure that the business date in your system is set to 5/1/2023.
3. As a prerequisite to this activity, complete the Implementing the Contract Functionality: To Create and Activate a Deposit Contract to create and activate the deposit contract you will use during the creation of contract usage.

Step: Manual Creating of a Contract Usage

To manually add contract usage in the system for the deposit contract, do the following:

1. Open the Contract Usage (CT303000) form.
2. In the Contract ID box, select the contract with description Citrus - Deposit contracts.
3. On the Unbilled tab, add a row to the table, and enter the following settings in the added row (as shown in the following screenshot):
   • Branch: HEADOFFICE
   • Inventory ID: CTDEPOSIT
   • Quantity: 40
   • Date: 5/1/2023

   
   
   

4. Click Save on the form toolbar.

You have created the contract usage manually for the deposit contract. Now you can proceed to the billing of the contract.