Non-Stock Items: Identifiers of Items

Each stock or non-stock item is tracked in the system by its inventory ID. This unique identifier can be just a number, or you can configure it to provide basic information about the item type, brand, or use. Inventory IDs can be designed to help you sort and group items for reports.

As with other identifiers in MYOB Acumatica, inventory IDs can be configured on the Segmented Keys (CS202000) form. Identifiers for stock and non-stock items are configured by using the same segmented key: INVENTORY. For the key, you can define how many segments it will have, what values may be used, whether they should be validated, and whether auto-numbering should be used for generating inventory IDs. To have inventory IDs automatically generated when you create new stock or non-stock items, you can configure the INVENTORY segmented key to have a single segment with the Auto-Number check box selected for this segment and a numbering sequence specified in the Numbering ID box.

If users will enter inventory IDs manually, you can configure the INVENTORY key to have a single segment with non-validated values. If the type of items should be indicated by their IDs, consider configuring the INVENTORY key with two segments and creating a list of predefined values for one of the segments. For details on segmented keys, see Segmented Identifiers.

When configuring the INVENTORY segmented key, you need to decide whether you will use alternate IDs for stock or non-stock items. An alternate ID can be a global or local SKU identifier, or an identifier that is used by customers or vendors of the item. You specify each alternate ID for an item on the Cross-Reference tab of the Stock Items (IN202500) or Non-Stock Items (IN202000) form. If an item has an alternate ID, users will be able to specify this item by typing its alternate ID in the Inventory ID box on various inventory and order management forms, such as Sales Orders (SO301000) and Purchase Orders (PO301000). Thus, the length of the INVENTORY segmented key should be at least as long as the longest alternate ID that will be used for an item. For more information on using alternate IDs and configuring the INVENTORY segmented key in this case, see Item Cross-References.

If required, you can change the inventory ID for any stock or non-stock item manually by clicking Change ID on the More menu of the Stock Items or Non-Stock Items form and then specifying the new inventory ID in the dialog box that opens.