To Calculate Overdue Charges

You calculate overdue charges for Accounts Receivable documents by using the Calculate Overdue Charges (AR507000) form. Once the overdue charges are calculated, you process selected overdue documents to create open Accounts Receivable documents with the Overdue Charges type. The overdue charges are based on the settings specified on the Overdue Charges (AR204500) form.

To Calculate Overdue Charges

  1. Open the Calculate Overdue Charges (AR507000) form.
  2. In the Statement Cycle box, select a statement cycle.
  3. In the Overdue Charge Date box, select the date for calculating and processing overdue charges.
  4. If needed, in the Fin. Period box, change the financial period to which the transactions of the document will be posted.
  5. If needed, to narrow the documents listed in the table, in the Customer Class box, select a customer class, or in the Customer box, select a customer.
  6. On the form toolbar, click Calculate to calculate overdue charges.

    The system lists in the table overdue documents and their details, including the number of days past the due date and the charge amounts.

  7. On the form toolbar, do one of the following:
    • To create overdue charges documents for all listed documents, click Process All on the form toolbar.
    • To create overdue charges documents for only selected documents, include each document by selecting the appropriate unlabeled check box in its row, and click Process.

As a result of the successful completion of the procedure, Accounts Receivable documents will be created with the Overdue Charges type and the On Hold or Balanced status, depending on the Hold Documents on Entry and Hold Document on Failed Credit Check settings on the Accounts Receivable Preferences form.

If the system finds an unreleased overdue charge document for an invoice during overdue charge processing, the invoice is marked with an error and no new overdue charge document is created. You can select this invoice and click the View Last Charge button to view and release the existing overdue charge document. Then you can calculate and process overdue charges for this invoice again.