Scanners: General Information

If the DeviceHub application is installed and configured for use with the MYOB Acumatica instance, a system administrator can configure the scanners to be used. MYOB Acumatica sends push notifications to DeviceHub when a scan job is requested.

This topic describes the ways the administrator can monitor and manage scanners and scan jobs once the configuration has been completed, as well as the workflow of scanning with DeviceHub and the way an individual user can specify a default scanner for their own user account.

Important:
Due to limitations of some manufacturers' scanner drivers, in some cases, only one scanner can be managed by each workstation. That is, if DeviceHub is used for scanning, it must be installed on each workstation that is connected to a scanner for proper functionality.

Learning Objectives

In this chapter, you will learn how to do the following:

  • Add a scanner to DeviceHub
  • Update the list of scanner in MYOB Acumatica
  • Scan a document in MYOB Acumatica via DeviceHub

Scanners and Scan Jobs

In your MYOB Acumatica instance, you use the Scanners (SM206540) form to update the list of scanners to show the ones that have been configured in DeviceHub. You must sign in to the MYOB Acumatica instance with the username that is used by DeviceHub. To update the list of scanners, you need to click Refresh on the form toolbar. If the list is not updated instantly, wait a moment and click Refresh again.

Important:
For scanning operations with DeviceHub, it is recommended to use a TWAIN -compliant scanner.

On the Scan Jobs (SM206505) form, you can view the scan jobs in the range of dates selected in the Start Date and End Date boxes in the Selection area. To view the processed jobs in addition to those that have not yet been processed, you clear the Hide Processed check box in the Selection area.

Workflow of Scanning with DeviceHub

Once the DeviceHub and scanner configuration has been completed, a user can use the scanning functionality of DeviceHub on any form of MYOB Acumatica that has the standard Files dialog box. In this dialog box, the user clicks Scan on the toolbar. In the Submit for Scanning dialog box that opens, the user selects the scanner in the Scan box and specifies the scanning settings, including the source of the scanning paper in the device, the color and resolution of the resulting image, and the name and type of the scanned file. Then the user clicks Scan, and the system creates a scan job. When the scan job is processed, the system attaches the scanned file to the form.

A User Account’s Default Scanner

A user can specify the default scanner to be used for scanning documents for their own user account on the User Profile (SM203010) form. In the Personal Settings section of the General Info tab, they specify a configured device in the Default Scanner box.

If your organization has more than one DeviceHub workstation with DeviceHub connected to the MYOB Acumatica instance, all the workstations will receive the information about a scan job when a user creates it in MYOB Acumatica. The DeviceHub workstation that will perform the scan job is determined by the DeviceHub ID in the scan job.