Printers: Specification of Default Printers

If the DeviceHub application is installed and configured, the system administrator can specify various default printers in MYOB Acumatica. This ensures that when a user prints a document, which corresponds to a specific MYOB Acumatica report, the system will select the appropriate printer for users, branches, companies, and documents of particular functional areas.

This topic provides information about how to specify the default printers the system will use in this selection process and how the system selects a printer.

Default Settings for Printing with DeviceHub

The table below shows the records and documents for which you can specify a default printer, the places you specify each default printer in MYOB Acumatica, and information about the configuration. In MYOB Acumatica, printed documents correspond to specific reports in the system.

Target of Default Printer Form and Tab Configuration Information
Specific reports printed by the signed-in user User Profile (SM203010), Printing Settings tab

Before you proceed, you need to create a mailing assigned to a report on the preferences form that corresponds to the report functionality. For example, for purchasing-related reports, you create mailings and specify them on the Mailing & Printing tab of the Purchase Orders Preferences (PO101000) form.

For each report for which a default printer should be specified, you add a row for the report and specify the following settings in the row:

  • Mailing ID: The predefined or custom mailing that is assigned to the report
  • Default Printer: The printer to be used by default when this user prints the selected report
  • Active: Selected
Carriers' labels User Profile (SM203010), Printing Settings tab

You add a row and specify the following settings in the row:

  • Mailing ID: The predefined or custom mailing that is assigned to the report
  • Default Printer: The printer to be used by default when this user prints the selected report
  • Ship Via: The identifier of the carrier's tariff
  • Active: Selected
Reports of the signed-in user User Profile (SM203010), Printing Settings tab You select the printer in the Default Printer box above the table. This printer will be used for any report the user prints that does not have a report-specific printer specified.
Specific accounts payable reports Accounts Payable Preferences (AP101000), Mailing & Printing tab

You add a new row for each report and specify the following settings in the row:

  • Active: Selected.
  • Mailing ID: The predefined or custom mailing that is assigned to the report.
  • Default Printer: The printer to be used by default for printing the selected report.
  • Report: The report that will printed.
  • Branch (optional): The branch for which documents should be printed with the specified default printer. If a branch is not specified, the printer is used as the default one for accounts payable documents of all branches.
Specific accounts receivable reports Accounts Receivable Preferences (AR101000), Mailing & Printing tab

For each report, you add a row and specify the following settings in the row:

  • Active: Selected.
  • Mailing ID: The predefined or custom mailing that is assigned to the report.
  • Default Printer: The printer to be used by default for printing the selected report.
  • Report: The report that will printed.
  • Branch (optional): The branch for which documents should be printed with the specified default printer. If a branch is not specified, the printer is used as the default one for accounts receivable documents of all branches.
Specific sales report Sales Orders Preferences (SO101000), Mailing & Printing tab

For each report, you add a row and specify the following settings in the row:

  • Active: Selected.
  • Mailing ID: The predefined or custom mailing that is assigned to the report.
  • Default Printer: The printer to be used by default for printing the selected .
  • Report: The report that will printed.
  • Branch (optional): The branch for which documents should be printed with the specified default printer. If a branch is not specified, the printer is used as the default one for sales documents of all branches.
Specific purchase report Purchase Orders Preferences (PO101000), Mailing & Printing tab

For each report, you add a row and specify the following settings in the row:

  • Active: Selected.
  • Mailing ID: The predefined or custom mailing that is assigned to the report.
  • Default Printer: The printer to be used by default for printing the selected report.
  • Report: The report that will printed.
  • Branch (optional): The branch for which documents should be printed with the specified default printer. If a branch is not specified, the printer is used as the default one for purchase documents of all branches.
Specific purchase requisition reports Purchase Requisitions Preferences (RQ101000), Mailing & Printing tab

For each report, you add a row and specify the following settings in the row:

  • Active: Selected.
  • Mailing ID: The predefined or custom mailing that is assigned to the report.
  • Default Printer: The printer to be used by default for printing the selected report.
  • Report: The report that will printed.
  • Branch (optional): The branch for which documents should be printed with the specified default printer. If a branch is not specified, the printer is used as the default one for purchase requisition documents of all branches.
Reports printed by users signed in to the branch Branches (CS102000) On the Branch Details tab, you select the printer you want to specify as the default printer for the branch in the Default Printer box of the Configuration Settings section.
Reports printed by users signed in to the company Companies (CS101500) On the Company Details tab, you select the printer you want to specify as the default printer for the company in the Default Printer box of the Configuration Settings section.

The Priority of Printer Selection

When a user prints a particular document, the system selects the printer by searching for a default printer in the following order until it finds one specified (at which point the search ends):

  1. The default printer specified for the particular report and the signed-in user. If a default printer is specified for this report in the user’s settings, it is listed in the table on the Printing Settings tab of the User Profile (SM203010) form.
  2. The default printer specified in the settings of the currently signed-in user. (This setting is not report-specific.) If this printer is specified, it can be found in the Default Printer box above the table on the Printing Settings tab of the User Profile form
  3. The default printer specified for the report to be printed and the functional area to which the report belongs. If such a printer is specified for the report, the system can find it in the table on the Mailing & Printing tab of the functional area’s preferences form or from which the document is sent for printing.
  4. The default printer specified for the branch to which the user is signed in, which may be specified on the Branches (CS102000) form.
  5. The default printer specified for the user’s company, which may be specified on the Companies (CS101500) form.
Note:
On each mass-processing form that provides a printing action, you can select the Define Printer Manually check box and then specify the printer to be used instead of the default one.