AP Invoice Processing

Note: The instructions below assume that no pre-processing is done on the file.

The eDoc supplier type determines which tabs are available for coding. The form has no sub tabs until you select a supplier.

Select the supplier available fields map to Code, Alpha, and Name.

You can enter the header fields when the eDoc is imported or when the final transaction is being created:

Invoice Ref - Type the invoice reference displayed in the attachment. The value can be copied and pasted.
Invoice Date - The date of the document is used to default posting and payment due dates.
PO Ref - If your supplier allows matching to a purchase order or purchase order receipt, you can type the purchase order number and eDocs automatically matches the lines. You can copy and paste the purchase order reference from the image.
Value Incl Tax - Enter the total value of the invoice. Or, you can copy and paste it from the image.
Matched Value - A read only field displaying the matched value including tax.
Matched Tax - A read only field displaying the tax value of the matched items.
Next - Select this option to display the next eDoc on process or assigning of this one.
Display - Click to view a list of the other attached documents.

These buttons are enabled, depending on the setup of the status codes and the status of the document:

Advanced - Gives access to additional header values on the AP invoice
Process - Enables you to run Alert and Approval rules if some have been setup for this document type and status.
Assign - Enables you to assign the document to a user or team, to change the status and to add a note.

Click Create AP Invoice to perform checks and then create the AP invoice with the selected coding.

A confirmation or error message displays. You can't create the document until the Matched Value equals the Value Incl Tax. Select one of these options:

Next - Immediately load the next eDoc that was imported on actioning this eDoc
Display Tax Inclusive? Display the tax inclusive value next to each coding line.
View Matched Lines - Display all lines selected on this eDoc.