NS Line

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You can enter purchase order line details when the purchase order header is entered and saved. You can enter details into the line item form or into the table.

Non-Stock Line Items

Non-stock lines are commonly created to add a specific cost that is related to the purchase of other items on the order, such as delivery costs, insurance, and the like. When a receipt transaction is generated for the line, the general ledger account of the non-stock code is debited by the line value.

You can add a non-stock line for any non-stock code previously defined on the AP Non-Stock Purchase Code Maintenance form.

Note: You can enter a negative value for NS lines to reflect a discount or price reduction that applies to the entire order. These lines post using the receipt and invoicing processes to standard general ledger accounts in reverse of how a positive value would post.

The receipt or invoiced value of all other lines in the order is unaffected there is no pro-rate logic for negative price lines.

Generic Line Details

Line #

This field displays the line number of the line you are entering, viewing, or editing.

Go

If a purchase order has a large number of lines, you can enter a line number in this field and click Go to move to the line number.

Line Type

Select Non-Stock Code to enter a NS line.

Tax Type

This indicates whether line totals displays inclusive or exclusive of tax. The default comes from the AP Supplier Maintenance form.

Tax Code

The default value is the purchase order line using the tax code hierarchy.

Status

This field displays the status of the selected line in read-only format.

Non-Stock Code Detail

NS Code

Enter or select the non-stock code of the purchase. This must be defined on the AP Non-Stock Purchase Code Maintenance form.

NS Description

The default value is the description of the selected code. It may also be used to search for a non-stock code.

GL Account/Description

This defaults, in read-only format, to the general ledger account and description assigned to the non-stock code on the AP Non-Stock Purchase Code Maintenance form.

Sub-Code

This is a code, up to six characters that enables you to add another level of analysis when you enter a transaction. You can sort transactions in this column when viewed in general ledger enquiry mode.

Note: You can group and subtotal transactions by sub code in a general ledger account in the GL Transaction Listing report.

Qty Account

This indicates whether the non-stock code general ledger account is a quantity account.

This field is read only.

Unit Description

The default value is the unit description of the general ledger account, defined on the GL Account Maintenance form.

This field is read only.

Line Details

Qty Ord

If the general ledger account of the non-stock code is a quantity account, you can enter a quantity here. Otherwise, it is left at 0.000. The line total equals the price without being multiplied by a quantity, as with standard lines.

Disc%

This is taken from the discount percentage in the purchase order header. You can change it at a line level. It relates to the discount percentage of the line the line net cost is the total line cost less discount less tax).

Tax %

This field displays using the tax code selected for the line, although you can change it only if the Allow tax rate/amount change option is selected for the code on the Tax Code Maintenance form. The line tax value is calculated based on this percentage.

Note: The percentage updates if you change the tax value.

Expected

This date defaults to the expected date entered into the purchase order header, but you can change it at a line level.

Price

This is the cost of the non-stock code. If a purchase cost is assigned to the code on the AP Non-Stock Purchase Code Maintenance form, it defaults here.

Note: You can enter a negative value for NS lines to reflect a discount or price reduction that applies to the entire order. These lines post using the receipt and invoicing processes to standard general ledger accounts in reverse of how a positive value would post. The receipt/invoiced value of all other lines in the order is unaffected there is no pro-rate logic associated with negative price lines).

Discount

This field calculates to a dollar value using the discount percentage entered in the line. You can change the value in this field. If you do, the Discount % field recalculates to the percentage of the dollar value entered here.

Tax

Greentree calculates this using the tax percentage, although a manual amount can be entered as a change only if the Allow tax rate/amount change option is selected for the code in Tax Code Maintenance. If this occurs, the tax percentage recalculates using the tax value entered here.

Line Total

This a read-only field representing the total value of the line (inclusive or exclusive of tax, depending on the tax type.

Narration

Enter a narration for the line. The supplier's name defaults to the first line if the Default header and line narration on order option on the Purchase Order User Preference is selected.

If the narration for a line is edited, this is what defaults to the next line added.

Order Line Status

Click this button to display the total ordered, received, invoiced, and cancelled quantities of the line. Totals display as both quantity and dollar values.

Cancel Order Line

Click this button to cancel all or part of a purchase order line. The Cancel Order Line form displays and you must select a reason code for the cancellation, and the quantity to cancel. You can select this option to view or edit (if allowed) cancellations of the line.

Note: You can't cancel orders or lines if the PO Preference option Allow cancelling of order lines is not selected.

Save Order Line

If you use the Line Item form to enter purchase order lines, rather than entering them into the table, you must click this button to save the line before entering the next line.

Note: You can delete a purchase order line by pressing Shift-F2 or clicking the Delete icon while on the line. You can only do this if the line has not been partially received or invoiced.

• Purchase Order Receipt Entry
• AP Non-Stock Purchase Code Maintenance
• AP Supplier Maintenance
• Shipment Entry (if Import Costing is in use)
• GL Transaction Listing
• GL Account Maintenance
• Tax Code Maintenance
• AP Invoice Entry
• PO Status Definition Maintenance

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