Transaction Selection

This form displays the details of all unreconciled Greentree Desktop transactions. You can select the transactions by clicking the checkbox on each line, and Greentree Desktop reconciles them.

When you select a transaction, it moves to the Transaction Entry table. You do not have to enter transactions from the bank statement if you know they can be matched.

Options at the top of this form enable you to filter the transactions displayed by transaction type (Receipts, Payments, or Miscellaneous) and by date or reference.

You can Select all transactions, and deselect individual transactions, or just select individual transactions that you are matching to your statement.

Note: If you see a + in the far-left column of the table, it indicates the line represents a collection of transactions. For example, credit card receipts, or a cash deposit. Click the + to extend the line so the detail can be viewed. The line must be selected at the top level.

Certain transactions on your bank statement are not entered into Greentree Desktop — for example, bank fees, interest charges, and the like. You must enter these as miscellaneous payments or receipts on the Transaction Entry tab using a pre-defined transaction code (MP, MR).

Greentree recognises these transactions as being miscellaneous and reconciles them. For transactions of this type, you must specify a general ledger account so that Greentree Desktop knows which account to post the debit or credit value of the miscellaneous transaction when the statement is saved.

Before entering statement detail, enter the Closing Balance of the statement page into the field at the top of the form. As you enter data, Greentree Desktop calculates and updates the read-only statement Closing Balance, and you can only save the statement page if these values match.

You can check which transactions remain unreconciled by printing a Bank Reconciliation report. If transactions in your system do not match those on the statement, you can:

Adjust the transaction in Greentree Desktop so that it matches the bank statement.
Enter an additional miscellaneous transaction into this table to represent the difference in value (and enter one line for the value of the transaction so Greentree Desktop matches that portion).

If a selected transaction is changed (in a multi-user environment) between the time of selection and the time the statement is saved, Greentree Desktop will alert you to this, and you can deselect that transaction in the table.

You can correct the closing balance before attempting to save the statement again.

If the Cash Management Module Control option Automatically print Bank Reconciliation is selected, you can print the statement when you save it.

Note: The Automatic Reconciliation Process provides the function for all these steps to be automated by importing an electronic version of your bank statement.