Transaction Entry Form

Use this form to enter data from your bank statement and to allow Greentree Desktop to try and match the transactions you enter with the unreconciled transactions.

You must enter a transaction code to define the type of transaction on the statement (for example, cheque, receipt, miscellaneous payment, and the like). For each line on your bank statement, enter the details into the table on this form. Greentree Desktop tries to match each line with a transaction, and select the transaction as reconciled if a match is found.

There is certain transactions on your bank statement that were not entered into Greentree Desktop, as they are only known when the statement is received — for example, bank fees and interest charges. These types of transactions must be entered as miscellaneous payments or receipts, using a pre-defined transaction code (MP, MR). Greentree Desktop reconciles these transactions. It recognises the transactions as being miscellaneous.

For this kind of transaction, you must specify a general ledger account so that Greentree Desktop knows which account to update with the debit or credit value of the miscellaneous transaction when the statement is saved. You must also enter a tax code and a cash analysis code for a transaction of this type.

Before entering statement detail, enter the Closing Balance of the statement page into the field at the top of the form. As you enter data, Greentree Desktop calculates and updates the read-only statement Closing Balance, and you can only save the statement page if these values match.

You can check which transactions remain unreconciled by printing a Bank Reconciliation report. You have two options when transactions in Greentree Desktop do not match those on the statement:

Adjust the transaction so that it matches the bank statement.
Enter an additional miscellaneous transaction into this table to represent the difference in value (and enter one line for the value of the transaction so Greentree Desktop matches that portion).

If you do not want to enter statement data into this table, the other option is to select existing transactions using the Transaction Selection form.

If the Cash Management Module Control option Automatically print Bank Reconciliation is selected, an option to print the statement is presented when the statement is saved.

Note: Greentree Desktop updates miscellaneous transactions in a statement to the same batch if they are dated in the same period. Additional batches are created if the transactions are dated in different periods.

All manual transactions (including any tax component) are posted to the accounting period related to the statement date.