Cash Receipt Entry

Use this form to enter non-customer receipts — for example, tax refunds, sale of assets, rent, dividends or interest received. If you are not using the Accounts Receivable module, you can also use this form to record receipts from customers. Transactions entered debits your bank account, and credit the general ledger account for each line.

If you are using batches, you must complete a batch header before accessing the form. If you are not using batches, the Cash Management Receipts form opens.

Options Reference

Each option and field on the form is described below. Mandatory options and fields are highlighted in red.

Batch

This is the batch number that identifies the transactions in this batch. If you are entering batches, it displays the number you entered into the batch header. If you are not entering batches, Greentree Desktop generates a batch number for you when the credit note is saved. System-generated batches display with an S as a prefix to the batch number.

Last reference

This is the last receipt number entered for the batch.

Receipt type

Select the receipt type of the transaction: Banked Credit Card, Non-Banked Credit Card, Cash, Cheque. or Banked Deposit (if the customer has deposited the receipt into the bank — for example EFT transaction).

Note: If the receipt type is a credit card or cheque, it defaults in the first instance from the Cash Management Module Control form.

Bank

Select the bank of the receipt. This is taken from the Cash Management Module Control form.

Bank currency / Rate

The currency defaults, in read-only format, to the currency associated with the selected bank. The rate is used to convert the receipt into the bank's currency if the transaction currency is different from the bank's currency. The default value is 1.00 and you cannot change it if the transaction currency is the same as the bank currency.

Rates default from the Currency Exchange Rate Maintenance form.

Receipt number

Enter a reference number to identify the receipt, up to 20 alphanumeric characters. If batches are in use and the General Ledger Module Control option Allow duplicate receipt numbers is selected, you can use the same receipt number more than once. You can't use it in the same batch. Otherwise, this reference must always be unique.

If the Cash Management Module Control option to automatically generate references is selected, you can leave this field empty and Greentree Desktop allocates a reference when the transaction is saved, using the parameters defined on the Cash Management Module Control form.

Date

Enter the receipt date. The default value is the current date.

Received from

Enter up to 50 alphanumeric characters to represent the receipt source.

Cash analysis code

Select the cash analysis code you want the receipt to be applied to. This defaults in the first instance to the Cash Management Receipt analysis code assigned on the Cash Management Module Control form.

Transaction Currency

If foreign currency is in use, you can select a transaction currency that is different to the bank's currency. Greentree Desktop assumes you are entering the transaction detail based on this currency, and uses the bank currency rate to convert the transaction into the bank's currency if the two are different.

The transaction rate is taken from the Currency Exchange Rate Maintenance form using the selected currency.

Posting date

Enter the posting date for the transaction. The default value is the receipt date.

Period end

This is the end date of the period to which this transaction is posted.

Net

This is the total net value of the receipt transaction using the selected currency.

Tax

This is the total tax value of the receipt transaction using the selected currency.

Total

This is the total value of the receipt transaction (tax inclusive) based on the selected currency.

Receipt line detail can be entered into the table at the base of this form, or by clicking the Line Items tab. If you enter information here, the details display in the table.

Note: If hotprinting is in use, you can print a CM Receipt report from this form. A Cash Management Receipt report must be assigned on the Cash Management Module Control form.