Line Items

Enter the detail of the receipt on this form or into the table at the base of the form.

Options Reference

Each option and field on the form is described below. Mandatory options and fields are highlighted in red.

Line type

Select the line type for the receipt. You can select a General Ledger or a Tax Adjustment line type.

If you select a Tax Adjustment line type, all you must also enter the tax amount and a narration.

Tax type

Select the tax type which determines how tax is displayed and calculated on the line. This is taken from the Cash Management Module Control form.

If the tax type is:

Inclusive, then tax is included in the line total.
Exclusive, then tax is excluded from the line total.

Tax code

Select the tax code to be applied on the line. This is taken from the Company Maintenance form.

Company

Select the company of the transaction. The default value is the company you are logged into.

Account/Short code/Description

Select the general ledger account to be credited with the value of the line.

Transaction Analysis

If the any of the Transaction Analysis modules are in use, you can assign branch(es) to transaction trees while entering this type of transaction.

Subcode

Enter a subcode associated with the general ledger account. A subcode can be used to create dissection among transactions, so that you can summarise report information at a subcode level.

For example, you can use this to capture motor vehicle expenses, if a vehicle's registration is entered as the transaction line subcode. You can subtotal based on subcode on the GL Transaction Listing form. You can also create a customised report, or run a query to output transactions summarised by subcode.

Account to transaction rate

This field is enabled if the Foreign Currency module is in use.

Enter the foreign currency rate to use when converting the transaction value to the bank currency. This is taken from the rates set up on the Currency Exchange Rate Maintenance form, but you can change it.

Tax %

This uses the tax code selected for the line, although you can change it only if the option to Allow tax rate/amount change is selected for the code on the Tax Code Maintenance form. The line tax value is calculated based on this percentage.

Note: This percentage updates if you change the tax value.

Amount

Enter the total value of the receipt, based on whether you selected an exclusive or inclusive tax type. The tax value displays on the line when you enter the value.

Tax

Greentree calculates this using the tax percentage, although you can enter an amount as a change only if the option to Allow tax rate/amount change is selected for the code on the Tax Code Maintenance form. If this occurs, the tax percentage recalculates using the tax value entered here.

Narration

Enter a narration for the line item. In the first instance, the narration defaults to the Received from reference entered in the receipt header.

Next line

Click this button to save the current line and add a new line if you are entering detail using the form.