Receipt Header Detail

If the option to Use batches is selected on the Module Control form, enter batch header details before accessing this form.

If you are not using batches, access the AR Receipt Entry form to enter receipt header details.

Options Reference

Each option and field on the form is described below. Mandatory options and fields are highlighted in red.

Batch

This is the batch number that identifies the transactions in this batch. If you are entering batches, it displays the number you entered into the batch header.

If you are not entering batches, Greentree Desktop generates a batch number for you when the credit note is saved. System-generated batches display with an S prefixed to the batch number.

Branch

The default value is the branch specified on the AR Module Control form, but you can change it if the batch is related to a different branch.

Last receipt no

This is the last receipt number entered for the current batch.

Bank

Select the bank that are debited with the value of the receipt. This is taken from the CM Module Control form.

Note: If a non-banked credit card is selected as the Receipt type, this field is not visible.

Currency /Rate

These fields default in read-only format to the currency associated with the bank, and the bank to transaction exchange rate.

Number

Enter or select a reference number to identify the receipt, up to 20 characters. If batches are in use and the Accounts Receivable Module Control option Allow duplicate receipt numbers is selected, then you can use the same receipt number more than once as long as it is for a unique batch. Otherwise, this reference must always be unique.

If the Accounts Receivable Module Control option to automatically generate references is selected for receipts, you can leave this field empty. Greentree Desktop allocates a reference when you save the receipt, based on the parameters defined on the Accounts Receivable Module Control form.

Date

This is the transaction document date. It defaults to today's date but you can change it.

Discount allowed

This field displays the total discount allowed for the receipt in read-only format.

Received

This field displays the total value of the receipt in read-only format.

Posting date

The default value is the receipt date, but you can change it. It is the date that determines which period the transaction falls into for reporting purposes.

Period end

This defaults the period end date of the period in which the posting date falls.

Customer Detail

Enter or select the customer you are creating the receipt for. You can search for the customer using the Code, Alpha, or Name fields. The Currency and Rate of the customer defaults in read-only format (if applicable).

Contact/Phone

These fields updates with the contact and phone number for the selected customer.

Receipt type

Select the receipt type of the transaction: cash, cheque, banked credit card, non-banked credit card, and banked deposit (if the receipt is deposited into the bank by the customer).

Note: A read-only system receipt type Direct Debit displays if the receipt is created using the Direct Debit module.

You must enter additional details, depending on the receipt type selected. Credit card details default to this section using the selected receipt type, and the credit cards set up for the selected customer on the Customer Credit Card Maintenance form.

If a primary card is nominated for the customer, this defaults in the first instance. If no primary card is nominated for the customer, the first card meeting the criteria defaults. If no cards have been set up for the customer, these details are blank.

Note: The details change if a selected invoice has a different card assigned to it.

If the receipt is successfully submitted to the credit card gateway, these details display as read-only.

Ad hoc card

Select this option if the customer uses a card that is not set up for them in Greentree Desktop. If the Ad hoc card encryption option is selected on the Credit Card Control form, details displays encrypted using the encryption standard from the Customer Credit Card Maintenance form.

If you don't select this option, there are not any encryption of the details displayed on the form. Any default details clear from the form when this option is selected, and the Authorised detail button are not available.

Note: Cards that are not entered ad-hoc always display as encrypted.

Authorised detail

Click this button to change the form view so that authorised details display instead of credit card details. This is applicable if you are using a credit card payment gateway.

Select the Authorised ID associated with the invoice to default the authorised and captured values in read-only format. If the Captured value displays 0.00, the payment has not been submitted and the Submit payment button above the line entry table on the AR Receipt form is active.

Click the Card detail button to change the view back to the credit card details.