Items Paid

This form updates with the detail for transactions selected either using the Items to Pay form or the Balance Forward form. You can edit values in the table before saving the receipt, though you cannot enter a value that exceeds the total of selected transactions.

You can add lines to this table, though if you enter a reference that does not exist, Greentree Desktop assumes you are entering an unapplied receipt.

Note: If you do not enter a reference, Greentree Desktop assigns a reference of UNAPP to the receipt value. Transactions entered this way can be later applied to transactions using the Apply Unapplied Transactions form.

Options Reference

Each option and field on the form is described below. Mandatory options and fields are highlighted in red.

Note: To indicate the receipt is linked to a job (if the Job Cost module is in use), select the Job Receipt option on the line and select the job in the Job column. This ensures the receipt transaction integrates with the Job Cost module it is recorded with the selected job).

Credit Card Payments

If the receipt includes credit card payment that have not been submitted to the credit card payment gateway, the Submit payment button is enabled at the top of the items paid table.

Submit payment

Click this button to validate and make the gateway payment. This button is enabled if a credit card payment gateway is being used and if:

The payment has not been submitted to the gateway.
The selected customer credit card is authorised.
The receipt is saved with:
- Items paid.
- A received value is greater than 0.
- A received value is less than customer credit card transaction limit.
- A received value is less than credit card maximum charge if transaction limit is zero.
- Receipt date is earlier than credit card expiry date.
- Receipt date is earlier than credit card authority expiry date.

Note: You must process dishonoured payments using the reverse receipt processing.

Submission detail

This button is available if payment for the receipt has already been submitted to the credit card payment gateway. Click it to display the Credit Card Request Result Form to view the gateway payment details and resubmit.

Within the table, set the Resubmit column to indicate to resubmit the authorisation. This is only available to set if the authorisation has not been processed or failed. Set the No Auth column to indicate to resubmit with no authorisation ID. The option is enabled if an authorisation is processed unsuccessfully and is selected for resubmission.

Click the Resubmit button to resubmit payments to the gateway.

Create refund

This button is enabled when the AR Refund sub-module is in use.

Note: For some credit card payment gateways to adjust transaction fees, they require the credit card refunds to pass the transaction ID of the original payment back to the credit card gateway. If a refund is created from the AR Receipt Entry form, this link is added.