Header Detail

If the option to Use batches is selected on the Module Control form, enter batch header details before accessing this form.

You can enter payment header details on the AP Payment Entry form if you are not using batches.

Options Reference

Each option and field on the form is described below. Mandatory options and fields are highlighted in red.

Batch

The number that identifies the transactions in this batch. If you are entering batches, it displays the number you entered into the batch header. If you are not entering batches, Greentree Desktop generates a batch number for you when the payment is saved. System-generated batches display with an S prefixed to the batch number.

Branch

The default value is the branch specified on the Accounts Payable Module Control form, but you can change it if the batch is related to a different branch.

Last Cheque Number

This field displays the last reference number entered into the batch in read-only format.

Bank

Select the bank account to be credited with the value of the payment. These are set up on the Cash Management Bank Account Maintenance form if the general ledger account of the bank is also specified.

Currency/Rate

These fields default in read-only format to the currency of the bank, and the bank to transaction (based on supplier) exchange rate.

Number

Enter a reference number for the payment, up to 20 alphanumeric characters.

If it is a cheque payment, this should be the cheque number. If it is a direct credit payment, it should be something appropriate to identify the payment.

Date

This is the transaction document date. It defaults to today's date but you can change it. This is the date used as the cheque or direct credit date.

Cheque/Direct credit

Select the option, depending on the type of payment to create. Suppliers are identified as being either cheque or direct credit payees on the Cash/Banking tab on the Supplier Maintenance form.

Supplier Detail

Enter or select the supplier you are creating the payment for. You can search for the supplier using the Code, Alpha, or Name fields. The Currency and Rate of the supplier defaults to the details in read-only format.

If the company is subject to U.S. sales tax and 1099 tax code reporting is in use, an additional field displays (1099 code) and enter a 1099 tax code for the payment. The code defaults in the first instance from the supplier, or if no code is assigned at that level, it is taken from the Accounts Payable Module Control form.

Once the supplier is selected, these forms become available and enable you to create the payment:

Supplier Status

Click this button to view current balances and general information about the selected supplier. The Supplier Status form displays when you click this button.

Posting date

The default value is the payment date, but you can change it. It is the date that determines which period the transaction falls into for reporting.

Period end

This field defaults the period end date of the period in which the posting date falls.

Disc claimed

This field displays the total value of any discount claimed on the payment the discount portion of invoices selected for payment).

This field is read only.

Tax deducted

This field displays the total tax value of the payment.

This field is read only.

Amount paid

This field displays the total value of the payment (inclusive).

This field is read only.