Cash/Banking Tab

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This tab contains information about payment options for the supplier.

Cash management analysis

Select the cash analysis code that determines how the payment is analysed in cash flow reporting using the Cash Management module.

Payment supplier

This is the supplier to which payments are made - either the current supplier or the parent supplier if one exists.

Payment method

Select the method by which you pay this supplier. This is referenced by Greentree Desktop when payments are processed to determine whether a cheque or a direct credit transaction must be generated for the supplier.

Note: If you change the payment method to BPay, the Pay invoices separately option is selected on the Defaults tab.

Alternate name

Select this option to use an alternate name with payments made to the supplier. The Create Payments process uses the alternate name, and the address defaults to manual payment entry.

Enter the alternate name into the Name field.

Note: The option is not available for child suppliers.

Alternate address

Select this option to use an alternate address with payments made to the selected supplier. The automatic Create Payments process uses the alternate address, and address defaults to manual payment entry.

Enter the alternate address into the fields.

Note: This option is not available for child suppliers.

Interface Details

The interface details information depends on whether the payment method is Direct Credit or BPay.

Direct Credit

The fields that display depend on whether bank account validation is in use and minimum or maximum lengths defined for accounts associated with the supplier's country. Validation ensures the supplier's bank account number is in the correct format and eliminates errors when processing payments.

If:

• No validation rules exist, only one field displays for the supplier's bank account number. The number isn't validated.
• Validation is used, one field displays for each bank account section that is being validated. A warning or error message displays if you try to save the supplier's bank account details and a section doesn't meet the minimum or maximum length.

For example, if full validation applies to the Bank section of the bank account number, and the validation rule for this section is that the number of characters must be equal to 2, you can't save the bank account details if you enter a number less than or greater than two digits into this field.

Note: You can run the Supplier Banking Validation Report to view bank details and related validation messages for suppliers.

Payee ref 1/2/3

These references display on the supplier's bank statement if you make direct credit payments to them, up to 20 alphanumeric characters for each reference.

BPay

Biller Code

Enter the supplier's BPay biller code.

Biller Reference

Select an option to determine the BPay reference to use when making a payment:

• None - No BPay reference is required. This can also be entered when the invoice is entered
• Use Fixed Reference - The BPay reference entered is used for all BPay payments
• Use Invoice Reference as BPay Reference - The invoice number being paid is the BPay reference

• CM Analysis Code Maintenance
• External Bank Maintenance
• Supplier Maintenance
• Create Payments
• Payment Entry
• Supplier Banking Validation Report

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