Receipt Tab - Purchase Orders

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Enter the receipt header details on this tab.

Batch

The transaction batch number. If you are using batches, this will be the number you entered before accessing the receipt entry form. If you are not using batches, Greentree creates a batch number, which updates to this field when the transaction is saved.

Branch

The branch against which the receipt transaction will be updated. This defaults to the branch assigned in PO User Preferences. You can change it.

Last reference

This is a read-only field that displays the reference number for the last transaction entered in the batch.

Receipt Reference

Enter a purchase order number, up to 20 alphanumeric characters. If you select the Purchase Orders Module Control option to automatically generate references for receipts, you can leave this field empty and Greentree allocates a reference when the receipt is saved.

If you want to recall an existing receipt transaction, use this field to search for the number.

Date

The default value is today's date, and is the transaction posting date.

Mobile Status

A mobile status displays on the form if the Mobile PO Receiving and Put Away application is in use.

It indicates the put away status of the PO receipt created using the mobile process.

Supplier Detail

Enter or select the supplier of the receipt. You can use the supplier's alpha or name to search for the supplier if the code is unknown. The currency and rate for the supplier displays in read-only format when the supplier is selected. If you select the PO Preference option Allow edit of exchange rate on receipt, you can edit the rate field.

Posting Date

The default value is the receipt date and is the date used to update the transaction to the general ledger.

Period End

This defaults in read-only format to the period end date associated with the period in which the posting date falls.

Received Value

This displays the total value of receipt lines of the reference.

Narration

The default value is the suppliers name, but can be overridden to any narration up to 2000 characters long. It is for reference only.

If the receipt was generated using the Shipment Entry form, the narration will be populated with Generated from shipment X, where X is the shipment reference. If the receipt was generated from the PO Entry form, the narration will be populated with Generated from purchase order X, where X is the purchase order reference.

Press F9 to add or view a full form of narration. Press CTRL-Enter to start a new line.

Create Invoice

This button is enabled if the user has access to the AP Invoice Entry form, and is authorised to create invoices. Use it to generate an AP invoice transaction for the received quantities. The Create Invoice form displays when you click this button.

You must enter a reference for the invoice transaction. The document and posting dates defaults to the order date, however you can change them. Click OK to generate the transaction.

If you select this option, Greentree generates the invoice transaction under a separate batch number as the receipt transaction. When the receipt entry form is closed, a message displays to indicate the batch number assigned to the invoice transactions generated in the batch.

You can view (and edit where applicable) invoice transactions in the AP Invoice Entry form. This kind of transaction debits the purchase order clearing account (credited when the receipt was processed) and credits the supplier's control account.

You must a purchase order and re-open the form before the Create Invoice button is enabled.

Put away

This button is enabled if Warehouse Bin Management function is in use and a Bin Receiving Area is set up in relation to the line's stocking location. It is only available after the receipt is saved and is used to open the Bin Replenishment & Put Away process, pre-populated using the receipt.

Bins

This button is enabled if Warehouse Bin Management function is in use and the line is received into a bin location(s). Click the button to view or edit bin detail.

Serial/Lot Detail

This button is enabled if the Serial/Lot module is in use.

Click the button to enter/view or edit serial/lot detail of the receipt.

Split location

This button is enabled if Allow change of location on receipt in PO Module Control is selected.

If the line is to be:

• Fully receipted to a new location, change the location on the line.
• Receipted to different locations, reduce the quantity on the selected line and click the Split location button to insert a new line directly beneath the selected line that can then be modified for location and quantity.

Use the Split location button again on the selected or inserted line to receipt to further locations.

The Split location button is also available on the line item forms in PO Shipment Entry and AP Invoice Entry when using Select Order.

Intrastat/EC Sales

These fields only display if the company is subject UK Intrastat and EC Sales reporting.

• PO Receipt Entry
• Purchase Order Receipt - Select Order
• Purchase Order Receipt - Line Items

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