Journal Line Detail

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You can enter journal lines into the table on this form.

Company

The default value is the company you are currently logged into, but you can change it if the journal is for a different company.

GL Account

Select the general ledger account using either the Account, Short code, or Description.

Transaction Analysis

This is enabled if the GL Transaction Analysis module is in use, in which case you can assign additional detail here.

Subcode

Enter a subcode for the general ledger account. Use the subcode to create dissection among transactions, so that you can summarise report information at a subcode level.

For example: when you enter a vehicle's registration as the transaction line subcode, the GL Transaction Listing provides the option to sub-total values based on subcode. In addition, you could create a customised report, or run a query (using Greentree Desktop's Inspection Tool or JADE Query) to output transactions summarised by subcode.

Analysis Code

This field is enabled if the selected general ledger account is assigned to a bank in CM Bank Account Maintenance. It is the analysis code that is used when the bank account updates with the journal transaction.

Reconciled

This field is enabled if the selected general ledger account is assigned to a bank in CM Bank Account Maintenance. Select this option to indicate that you do not want the journal transaction to update the bank account balance. If selected, you can't select the transaction in CM Bank Statement Entry.

Quantity

If the selected general ledger account is a quantity account, enter the quantity of the transaction.

Account to Transaction Rate

This is the rate for converting the currency of the account to the currency of the transaction, where the two currencies differ.

Amount

Enter the value of the journal. If the account is a quantity account, the amount uses the quantity entered and the rate assigned to the account in GL Account Maintenance.

Narration

Enter a narration for the journal line. You can print the narration on reports and view it during transaction enquiries.

If a reversal journal line displays, it has Reversal appended to it. If the AP Module Control option Append supplier name to invoice or credit note GL narration is selected, the supplier's name also appends to the narration for journals generated online when AP invoice and credit notes are created.

Once all journal lines have been entered, press F2 or click the Save icon. Greentree checks that the Zero proof (total value of debits and credits) value is 0. If it does not equal zero, you will be prompted with a warning and any unbalanced value will be posted to the GL Suspense account specified in Module Control.

• GL Account Maintenance
• CM Bank Account Maintenance
• CM Bank Statement Entry
• Transactional Analysis

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