Receipt Header Detail

If the option to Use batches is selected in Module Control, enter batch header details before accessing this form.

If you are not using batches, access the AR Receipt Entry form directly to enter receipt header details.

Options Reference

Each option and field on the form is described below. Mandatory options and fields are highlighted in red.

Batch

This is the batch number that will identify the transactions in this batch. If you are entering batches, it displays the number you entered into the batch header. If you are not entering batches, Greentree generates a batch number for you when the credit note is saved. System generated batches display with an S as a prefix to the batch number.

Branch

The default value is the branch specified in AR Module Control, but you can change it if the batch is related to a different branch.

Last receipt no

This is the last receipt number entered for the current batch.

Bank

Select the bank that are debited with the value of the receipt. This is taken from CM Module Control.

Information If a non-banked credit card is selected as the Receipt type, this field will not be visible as it does not apply.

Currency /Rate

These fields default in read-only format to the currency associated with the bank, and the bank to transaction exchange rate.

Number

Enter or select a reference number to identify the receipt, up to 20 characters long. If batches are in use and the Accounts Receivable Module Control option Allow duplicate receipt numbers is selected, then the same receipt number can be used more than once, as long as it is for a unique batch. Otherwise, this reference must always be unique.

If the Accounts Receivable Module Control option to automatically generate references is selected for receipts, you can leave this field empty and Greentree will allocate a reference when the receipt is saved, based on the parameters defined in Accounts Receivable Module Control.

Date

This is the transaction document date. It defaults to today's date but you can change it.

Discount allowed

This displays the total discount allowed for the receipt in read-only format.

Received

This displays the total value of the receipt in read-only format.

Posting date

The default value is the receipt date, but you can change it. It is the date that determines which period the transaction falls into for reporting purposes.

Period end

This defaults the period end date of the period in which the posting date falls.

Customer Detail

Enter or select the customer you are creating the receipt for. You can search for the customer using the Code, Alpha, or Name fields. The Currency and Rate of the customer defaults in read-only format (where applicable).

Contact/Phone

These fields updates with the contact and phone number for the selected customer.

Receipt type

Select the receipt type of the transaction: cash, cheque, banked credit card, non-banked credit card, and banked deposit (where receipt is deposited directly into the bank by the customer.). This is taken from AR Customer Maintenance, but you can change it if required

Information A read-only system receipt type of Direct Debit displays if the receipt is created using the Direct Debit module.

You must enter additional details, depending on the receipt type selected. Credit card details defaults to this section using the selected receipt type, and the credit cards that have been set up for the selected customer in Customer Credit Card Maintenance (meeting the criteria of authorised and not expired).

If a primary card is nominated for the customer, this defaults in the first instance. If no primary card is nominated for the customer, the first card meeting the criteria defaults. If no cards have been set up for the customer, these details defaults blank.

Information The details change if a selected invoice has a different card assigned to it, as credit card details can be assigned during invoice entry.

If the receipt is successfully submitted to the credit card gateway, these details display as read-only.

Ad hoc card

Select this option if the customer uses a card that is not set up for them in Greentree Desktop. If the Ad hoc card encryption option is selected in Credit Card Control, details displays encrypted as per the encryption standard outlined in Customer Credit Card Maintenance for the customer.

If you don't select this option, there will not be any encryption of the details displayed on the form. Any default details will clear from the form when this option is selected, and the Authorised detail button will not be available.

Information Cards that are not entered ad-hoc always display as encrypted.

Authorised detail

Click this button to change the form view so that authorised details display instead of credit card details. This is applicable if you are using a credit card payment gateway.

Select the Authorised ID associated with the invoice (there may be multiple within the receipt) to default the authorised and captured values in read-only format. If the Captured value displays 0.00, this indicates that payment has not yet been submitted and the Submit payment button above the line entry table on the AR Receipt form will be active.

Use the Card detail button to change the view back to the credit card details.