Hotprinting

Use hotprinting to print documents - such as invoices, credit notes, packing slips, cheques, and the like - from within data entry forms.

Follow these step to enable the hotprint feature within a module:

Ensure there is a printer set up for the workstation.
Select the Hotprint option on the Module Control form — for example, Accounts Receivable Module Control, Sales Orders Module Control.
Assign the relevant report formats, as applicable to the module. This uses the Module Control form.
For example, you can assign the default invoice format in Accounts Receivable Module Control, the default packing slip format in SO Module Control). You can also assign report formats at a customer/supplier specific level using the a maintenance form.
Assign the printer for hotprinting reports.

You can hotprint from these Greentree modules:

Accounts Receivable	Invoice, Credit Note, Receipts
Accounts Payable	Invoice (Buyer-created), Cheques/Remittances
Cash Management	Cheques/Remittances, Receipts
General Ledger	Cheques/Remittances (where CM is not in use)
Inventory	Location Transfer Dockets & Inventory Labels
Purchase Orders	Purchase Orders
Sales Orders	Packing Slips, Invoices, Status Prints
Job Cost	JC Invoice, JC Credit Note
Manufacturing (see note below)	Factory Order, Picking List, Transaction Listing

In the Manufacturing module, you can print the picking list from the FO Order Entry form by clicking Print Picking List. You can print the factory order and transaction listing directly from the FO Enquiry form by right-clicking on order in the enquiry table.

You can hotprint from these forms:

AP Payment Entry
AR Invoice Entry
AR Credit Note Entry
PO Order Entry
JC AR Invoice Entry
JC AR Credit Note Entry
SO Sales Order Entry

Except for the Manufacturing print options, you can hotprint from each form by clicking the Printer icon on the form header toolbar.

If eReporting is in use, you can right-click the Printer icon and select one of these options:

Output to Printer

Select this option to hotprint the document using a configured printer.

Output to Email

Select this option to display the Add to Email Queue form. The email address is based on this (although you can change or edit it):

AP Payment - If the Remittance Delivery Method for the supplier is set to Email, the address is taken from the Remittance Recipient Address, otherwise it defaults to the supplier's email address.
AR Invoice, SO AR Invoice - If the Invoice Delivery Method for the customer is set to Email, the address is taken from the Invoice Delivery Address, otherwise it defaults to the customer's email address.
AR Credit Note - Defaults to the customer's email address.
JC AR Invoice, JC AR Credit Note - Defaults to the customer's email address.
PO Order Entry - If the Purchase Order Delivery Method for the supplier is set to Email, the address is taken from the Purchase Order Recipient Address, otherwise it defaults to the supplier's email address.
SO Packing Slip - Defaults to blank.
SO Order Status - Defaults to the customer's email address.

Enter the email Subject, and additional Comments (which displays in the body of the email) if applicable before sending the email.

Output to Fax

Select this option to display the Add to Fax Queue form. The fax number is based on this (although you can change or edit it):

AP Payment - If the Remittance Delivery Method for the supplier is set to Fax, the number is taken from the Remittance Recipient Address, otherwise it defaults to the supplier's fax number.
AR Invoice, SO AR Invoice - If the Invoice Delivery Method for the customer is set to Fax, the number is taken from the Invoice Delivery Address, otherwise it defaults to the customer's fax number.
AR Credit Note - Defaults to the customer's fax number.
JC AR Invoice, JC AR Credit Note - Defaults to the customer's fax number.
PO Order Entry - If the Purchase Order Delivery Method for the supplier is set to Fax, the number is taken from the Purchase Order Recipient Address, otherwise it defaults to the supplier's fax number.
SO Packing Slip - Defaults to blank.
SO Order Status - Defaults to the customer's fax number.

Enter additional Comments if applicable before sending the fax. These displays in the comments section of the fax cover page.