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Transaction Updates

Learn about the updates that occur when you save Accounts Receivable transactions.

Invoice Transaction

GL Line

  • [Debit] - Debtors Account (total value of invoice line)
  • [Credit] - GL Account specified in the invoice line (net value of invoice line)
  • [Credit] - Tax Account (tax value of invoice line)

IN Line

  • [Debit] - Debtors Account (total value of invoice line)
  • [Credit] - IN Sales Account (net value of invoice line)
  • [Credit] - Tax Account (tax value of invoice line)
  • [Debit] - IN Cost of Goods Sold Account (cost value of invoice line)
  • [Credit] - IN Inventory Account (cost value of invoice line)

NS Line

  • [Debit] - Debtors Account (total value of invoice line)
  • [Credit] - GL Sales Account of the non-stock code selected in invoice line (net value of invoice line)
  • [Credit] - Tax Account (tax value of invoice line)

JC Line

  • [Debit] - Debtors Account (total value of invoice line)
  • [Credit] - GL Sales Account for job sales code selected in invoice line (net value of invoice line)
  • [Credit] - Tax Account (tax value of invoice line)

TX Line

  • [Debit] - Debtors Account (total value of invoice line)
  • [Credit] - Tax Account (total value of invoice line)

Credit Note Transaction

The updates outlined above for invoice transactions are reversed for credit note transactions.

Receipt Transaction

Receipt Type is Cash, Cheque, Banked Credit Card, or Banked Deposit

  • [Debit] - GL Bank Account for bank selected in receipt header.
  • [Credit] -Debtors Account

Receipt Type is Non-banked Credit Card

Receipt is Dishonoured (Credit Card Receipt for non-banked card)

This is an AR Journal that reverses original receipt.

  • [Debit] - Debtors Account
  • [Credit] - Credit Card GL Clearing Account, specified in UT Credit Card Maintenance

Receipt has a Variance (Credit Card Receipt for non-banked card)

This is a GL Journal.

  • [Debit] - GL Bank Account (actual amount received)
  • [Debit] - Credit Card GL Variance Account, specified in UT Credit Card Maintenance (variance amount)
  • [Credit] - Credit Card GL Clearing Account, specified in UT Credit Card Maintenance (full requested amount)

Journal Transaction

Credit Journal

  • [Debit] - GL Account selected in journal header (this defaults to GL Control if the Journal Header option to Use GL Control Account is selected)
  • [Credit] - Debtors Account

Debit Journal

  • [Debit] - Debtors Account
  • [Credit] - GL Account selected in journal header (this defaults to GL Control if the Journal Header option to Use GL Control Account is selected)

See Also