Main

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This form contains information about AR reports and miscellaneous options.

Minimum interest charge

Enter the minimum amount for which interest invoices will be created when processing overdue interest on accounts.

Minimum statement amount

Enter the minimum balance a customer must have in order for a statement to be printed for them. To print all statements enter 0.00.

Statement form

Select the form to use when printing statements. The default value is AR Statement - L, but can be overridden to a different invoice format. The L suffix on forms available to select denotes that the form is formatted for a laser printer. The D suffix represents dot-matrix formats, and the LF suffix represents line-flow.

Invoice form

Select the form to use when printing invoices. The default value is AR Invoice with B/O qty - L, but can be overridden to a different invoice format. The L suffix on forms available to select denotes that the form is formatted for a laser printer. The D suffix represents dot-matrix formats, and the LF suffix represents line-flow.

Credit note form

Select the form to use when printing credit notes. The default value is AR Credit Notes - L, but can be overridden to a different invoice format. The L suffix on forms available to select denotes that the form is formatted for a laser printer. The D suffix represents dot-matrix formats, and the LF suffix represents line-flow.

Receipt form

Select the default AR Receipt form. This is used when hotprinting from the AR Receipts Entry form, and when the report runs using the Reports menu. The Greentree report is AR Receipt.

Statement address

Select the address to be printed on the statements. This can be the company or branch address, or you can select a pre-printed form option which enables you to print statement details onto a pre-printed form with your own letterhead/details, and the like.

Invoice/credit address

Select the address to be printed on the invoices and credit notes. This can be the company or branch address, or you can select a pre-printed form option which enables you to print statement details onto a pre-printed form with your own letterhead/details, and the like.

Refund cheque form/Refund remittance form

For details, see AR Module Control - AR Refunds.

Invoice message

Enter a message of up to 2000 characters, which prints on every customer's invoice.

Tax inclusive/exclusive

Select one of these options to indicate whether transaction line totals should display inclusive or exclusive of tax.

Use AR control account as journal default

Select this option to use the AR Control Account specified in General Ledger Module Control as the default account when entering an AR Journal. If you don't select this option, you can specify an alternative account during journal entry. Either way, this is a default only and you can change this option when a journal is entered.

Use sales analysis

Select this option to activate sales analysis features within the AR module. When you select this option, the Sales Analysis form is available within the Module Control.

Use foreign currency

Select this option if you are going to use foreign currency within the AR module.

Once foreign currency transactions have been created, this option cannot be changed.

Create journal/credit note exchange variances

This option will only appear if foreign currency is in use.

Select the option to create foreign currency exchange variances for AR Journals and AR Credit Notes.

Use batches / Use batch as posting date

Select this option to use batch control when entering transactions. Learn how batches interface with transaction entry.

Ignore branch default at AR entry

This option is enabled if Use batches is not selected. If selected, the default branch assigned in Module Defaults will be ignored when a new customer is created in AR Customer Maintenance, and when entering the first transaction within a system batch.

Allow duplicate receipt numbers

This option is enabled if batches are in use. Select the option to indicate that duplicate receipt numbers are allowed, as long as they are not for transactions belonging to the same batch. If the option is not selected, you cannot use the same receipt number across batches and will be promped with an error message as applicable.

Default invoice salesperson to credit note

Select this option if want the invoice salesperson to default to the credit note, when a credit note is created from the invoice. If this option is not selected, the credit note salesperson will be default from Customer Defaults.

Use master file audits/last journal number

Select this option to generate audit trail reports to track masterfile changes.

Invoices from sales orders read only

Select this option if you do not want to enable users to modify invoices that are automatically-generated from sales orders.

Allow FREE to update last invoice number

Select this option if you want the gtARInvoice FREE function to update the last invoice number when invoices are generated in Greentree Desktop.

Hotprint enabled

Select this option to enable users to print invoices and credit notes from the AR Invoice and AR Credit Note Entry functions.

Add credit card payment details on invoice

Select this option to enable fields on the AR Invoice form that will allow you to nominate a payment method and/or assign credit card information during invoice entry. If the option to Use credit card is selected for any customer in Customer Credit Card Maintenance, this option will be selected automatically.

Refunds only allowed for credit balance

For details, see AR Module Control - AR Refunds.

Unapplied refunds allowed

For details, see AR Module Control - AR Refunds.

Age By

This shows the current method of aging debt. To change this run Greentree script Change AR Aging Method. The options are

• Posting Date - the document posting date determines the age bucket
• Payment Due Date (Method 1) - the payment due date determines the age bucket
• Payment Due Date (Method 2) - this defers from method 1 by aging all items with a due date equal to and later than the current period as current. Only documents with a posting date later than the current period are included in the future balances.

These tables show the impact of each option and assume all invoices are unpaid. For illustrative purposes the second set of tables shows the impacts if reports were retrospectively run in May (ie all the transactions exist and are unpaid). The only difference is the future value.

Retrospective Reporting in May

• Prepare Statements
• AR Statement
• AR Invoice
• AR Credit Note
• AR Receipt Report
• Cross Functional Hotprinting

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