FA Line

Use this line type to purchase an asset, where the Fixed Asset module is in use.

It is an alternative to using the FA Purchase Entry form. If the FA Module Control option Allow AP invoices is selected, when an AP FA invoice line is saved, the asset purchase updates to the Fixed Assets module.

Information When an acquisition is made using FA Purchase Entry, you can define a purchase value for both taxation and accounting purposes. If you purchase an asset using AP Invoice Entry, you can only enter one value, and Greentree assumes this is both the accounting value and the taxation value.

Options Reference

Each option and field on the form is described below. Mandatory options and fields are highlighted in red.

Line type

Select the Fixed Asset line type.

Tax type

This defaults from the supplier, but you can override it. This option determines how to display and calculation tax on the line.

Select

Inclusive - Greentree assumes the price entered into the line is inclusive of tax, and calculates the tax and total values
Exclusive - Greentree assumes the price entered into the line is exclusive of tax, and calculates the tax and total values.

Tax code

This defaults based on the hierarchy outlined in Tax Code Hierarchies. You can override it only if the option to Allow tax rate/amount change is selected for the code in Tax Code Maintenance. It is used to determine the tax percentage associated with the line so a tax value can be calculated.

Purchase reference

Enter a reference number for the purchase, up to 20 alphanumeric characters long. This reference remains with the transaction when it updates to the Fixed Assets module

Information If there are multiple lines using the same fixed asset code, on save the system adds a suffix to the reference to ensure it is unique for each line. You can edit the reference either on the form, or in the table.

Code/Subcode/Description

Select the asset that is being purchased, using either the code, subcode or description.

Analysis group

This defaults in read-only format to the analysis group assigned to the selected asset.

Quantity

Enter the purchase quantity.

Price

Enter the purchase price.

Information When an asset is purchased using AP Invoice Entry, this price is assumed to be both the accounting and taxation value for the purchase. If however the acquisition is made using FA Purchase Entry, you can specify a purchase price for both accounting and taxation purposes.

Discount %

This displays using the discount type set up in Supplier Maintenance - Defaults, but you can change it. The line discount value is calculated based on this percentage.

Information This percentage updates if you change the discount value.

Discount

This is calculated automatically based on the discount percentage, although you can override that value. If you override the value, the discount percentage recalculates based on the discount value you enter here.

Tax %

This will display based on the tax code selected for the line, although you can override it only if the option to Allow tax rate/amount change is selected for the code in Tax Code Maintenance. The line tax value is calculated on the basis of this percentage.

Note: If the tax value is manually overridden, this percentage will update.

Tax

This will be calculated automatically based on the tax percentage, although you can override it only if the option to Allow tax rate/amount change is selected for the code in Tax Code Maintenance. If you override this value, the tax percentage recalculates based on the tax value entered here.

Total

This field is calculated by Greentree Desktop. using the formula [quantity x price] less discount value.

Narration

Enter an unlimited narration for the line. This will default to the first transaction line from the header if the AP Module Control option Default invoice/credit note header narration to the first line item is selected, otherwise it is blank.

If a narration is entered for the first line, it defaults to the second and subsequent lines. However, you can override or delete the narration. The narration for subsequent lines will default on the basis of the edit. This narration prints on the AP invoice.

Add line

Use this to save the current line when working on the line item table.

Information

The Fixed Assets module is only updated with the purchase (reflected in the FA Purchases form) if the Allow AP Invoices option is selected in FA Module Control. This ensures that integrity is maintained between the modules.