Purchases

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Use this form to enter asset purchase transactions. You can also use the AP Invoice Entry form to generate an Fixed Asset Purchase transaction if the FA Module Control option Allow AP Invoices is selected.

If batches are in use, enter batch header information before accessing this form. If batches are not in use, Greentree generates a batch number for the transactions entered.

Reference

Enter a unique reference, up to 20 characters long, to represent the purchase transaction. If the purchase is created in PO Purchase Order Entry or AP Invoice Entry, the reference used on the transaction will be allocated a sub number (if required) to create a unique reference number.

Date

This is the transaction document date. It defaults to today's date but you can change it.

Asset

Select the asset being purchased. This must have been set up previously in FA Asset Maintenance. You can enter a code or subcode using a forward slash (/) as a separator. You can also use the asset description to select the asset.

Install Date

The install date is taken from the opening balances install date, if this is empty then the install date defaults to the date of the purchase transaction and will be read only.

Current Period End

This is provided for information only and does not necessarily reflect the period that this transaction is being posted to.

Quantity

Enter the quantity being purchased. The default value is 1 but may be changed if you are purchasing more than one asset (represented by the code). For example, where the selected asset code represents a group of assets and the purchase price relates to the group purchase.

Purchase Price Tax/Accounting

Enter the net cost of the asset to be recorded for tax purposes. A zero-value purchase (for example, a donation) can be entered which displays in the Additions Summary report.

If you are maintaining separate values for tax and accounting purposes, you can enter a different purchase price in the Accounting Purchase Price field. Otherwise, this defaults to the tax purchase price. If the purchase price for Tax and Accounting are different then the difference displays below.

Offset Depreciation

Select this option if the asset being purchased is replacing an existing asset, and you want to offset any depreciation recovered from the disposed asset against the replacement asset

This is only applicable for Australian companies. Selecting this option does not update the general ledger when the purchase is processed.

Addition

This flag uses the Purchase Type flag in Fixed Assets Module Control. If selected the purchase will be depreciated from the date of the purchase. If deselected the purchase will be depreciated from the installation date.

Notes

This is for reference only. You can enter any notes pertaining to the purchase.

Narration

This is for reference only. You can enter a narration to add more detail about the purchase. This narration will display in the transaction detail viewed using Asset Maintenance - Transactions.

Balances

This is populated once an asset is selected and shows key balances and dates for the asset. When entering new transactions the balances will be the closing balances (including futures) regardless of the transaction date entered. The date of the last transaction is also displayed.

If recalling an existing transaction the balances displays as they were at the date of the transaction to show the balances that the transaction was calculated against.

Click the Save icon or press F2 to save and create the purchase transaction.

Purchase transactions can be viewed for each asset on the Asset Maintenance - Transactions tab. You can view the original transaction by accessing this form and selecting the transaction reference. You can edit or delete a transaction as long as the period the transaction was entered in is still the current period, otherwise the transaction will be read-only and cannot be changed.

The FA Additions Summary report details asset purchase transactions.

• FA Module Control
• GL Hierarchies - FA Purchase
• Transactions Tab

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