MYOB Exo Business

Hide NavigationShow Navigation
  • Contents
  • Index
  • Search
 
Show results that include all search words

 

Admin Settings

The Business Essentials section of the Configuration Assistant and the Exo Business Config application contains sections that business department managers may own to control their area of responsibility, e.g. stock group names, account group names.

Settings are grouped into the following subsections:

Note: Quick Insert functions are available for many of these sections to allow fast data entry of multiple records at once. See the "Quick Insert" white paper for details.

Courier

This section lets you set up the couriers used for stock transfers in the Distribution Advantage module. The following items can be set up:

  • Dispatch Methods
  • Couriers
  • Stock Request Types

Note: In Exo Business Config, the Dispatch Methods section is available at Business Admin > Setup.

Period

This section is available in Exo Business Config only.

Current Period

This section is the same as the Current Period section in the Essential Settings.

Financial Year

This section is the same as the Financial Year section in the Essential Settings.

Period Statuses

This section displays the statuses of all accounting periods, showing whether they are currently locked or unlocked. Double-clicking on a period toggles between the locked and unlocked state.

You can enter default posting ages for each ledger - these are the same settings that are available on the Current Period section.

Period History

This section displays the history of all recorded accounting periods. Select a period and click Edit to change its details.

Banks

Debtors (Direct Debit)

Set up the file formats for generating direct debit transfer files for Debtors. Formats for major local banks are set up by default. Click New to set up a new format manually, or Load Bank File to import a text file containing bank format information.

Click Edit to change an existing format. When editing the details of a format, click the File Format button to set up the fields that should appear in the output file:

Click New to add a new field to the format, then specify:

  • Which part of the file it appears in (Header, Body or Footer).

  • An Order number, which specifies the field’s place in the file.

  • A description.

  • The type of data that the field contains.

Once these details are supplied, you can enter specific information about the contents of the field in the Details section.

Creditors (Direct Credit)

Set up the file formats for generating direct credit transfer files for Creditors. Formats for major local banks are set up by default. These are set up in the same way as the direct debit file formats for Debtors.

Bank Formats (Reconciliation)

This section lets you set up bank file formats for use with the Bank Reconciliation function. These settings are also available in the Exo Finance module.

General Ledger

This section contains settings that affect the operation of the General Ledger.

Account Groups

The General Ledger is grouped into accounts with different functions such as Sales, Asset and Liability accounts and Overheads. When setting your GL you need to name and define the groups you require. This section lets you set up GL Account Groups.

GL Control Accounts

This section is only available in Exo Business Config, and is the same as the GL Control Accounts section in the Essential Settings.

GL Report Batches

The GL Report Batches utility enables multiple General Ledger Reports to be batched together and scheduled to run at a convenient time. This section lets you set up GL Report Batches.

Finance

Branches

Set up branches and branch names if analysis by branch is required. A branch is usually a separate profit centre within the business. Branches often equate to locations which designate a stock holding area however multiple stock locations could also exist within a branch. Virtual locations could also exist (and possibly cross branch boundaries) to separate stock for other reasons, e.g. seconds stock or work in progress.

Note: Branches are numbered starting at 0, whereas Stock Locations are numbered starting at 1. Be careful of this difference if you have a one-to-one relationship between branches and locations.

Tax Rates

This section is only available in Exo Business Config. It allows you to set up the tax rates used by the tax system.

Currencies

If multiple currencies are used, the currencies in use are set up in this section.

Multiple currency operation is enabled on the General Settings section of Business Essentials.

Payment Groups

This section lets you set up the Payment Groups used in the Exo Business system. Payment Groups cluster Payment Types together, and determine properties such as the GL Bank account associated with the payment media.

Note: See the "Payment Types and EFTPOS Integration" white paper for more detail.

Payment Types

This section lets you set up the Payment Types used in the Exo Business system, e.g. cash, cheque, EFTPOS. Payment Types define the properties of payment media, including whether the payment option is available, rounding, and how it integrates with the Exo Business POS add-on module.

Note: See the "Payment Types and EFTPOS Integration" white paper for more detail.

Payment Denominations

This section lets you set up the denominations used in the Exo Business system. Payment denominations determine the denominations that are available for each payment type. Denominations for the CASH payment type and the local currency are set up by default, but denominations can be added for other types. Click New to add a new denomination.

Tax Return Key Points

Tax Return Key Points are internally defined rates that are used in the Tax Return functions, which are set up automatically during installation. Each key point relates to a point on the Tax Return form; key points are therefore specific to each country. Tax Return Key Points are automatically set up based on the country selected during installation. They should be associated with Tax Rates.

Credit Terms

Credit Terms are set up by default on install, but it is possible to add new terms, specifying positive credit factors for "net day" terms, and negative credit factors for "month following" terms (0 = Cash Only), and whether they are active for Debtors or Creditors. Click New to create new credit terms.

For credit factors -29 to -31, it is assumed due dates are for the end of the month following, so the day of the month is decreased, if need be, until a valid date is achieved, e.g. -31 could equate to 28.02.03 or 30.04.04.

Creditors

Creditor Account Groups/Alternate Creditor Account Groups

These sections let you set up Creditor Account Groups and Alternate Creditor Account Groups. Creditor Account Groups are useful in reporting scenarios to group different creditor types together.

Tip: The names used to reference creditor account groups in MYOB Exo Business can be customised at System > Display Name.

Stock

Stock Groups/Alternate Stock Groups

These sections let you set up Stock Groups and Alternate Stock Groups.

Enter Stock Group names for reporting or sorting purposes. Group names can also be shown on stock search screens and filters. Select a name and click the Edit button, or double-click on it. This is where you enter autocode prefixes and auto suffixes for one-off stock items. Enter the expected profit margin and variances and the GL code for Sales, Purchases and COS per stock group.

Note: For Stock Groups, the Parent group property references an Alternate Stock Group.

Tip: The names used to reference stock groups in MYOB Exo Business can be customised at System > Display Name.

Stock Locations

Select a location and click the Edit button, or double-click on it. Enter names for the stock locations, using both short-form codes and long names. There are also options useful for reporting and forms, such as the location Address, and flags to allow exclusion from reports.

Click New to add new locations beyond the default ten locations.

Note: Stock Locations are numbered starting at 1, whereas Branches are numbered starting at 0. Be careful of this difference if you have a one-to-one relationship between branches and locations.

Stock Price Groups

Enter the names of the Price Groups to be applied to stock items, and utilities in the pricing policies and updates.

Stock Price Groups allow similar products to be grouped together so that they may share common pricing policies. Using Stock Price Groups means only the price policies relating to the group need to be changed, and not every stock item. The stock item is added to a Stock Price Group in the MYOB Exo Business core module at Account > Stock > Details 1 tab.

Note: See the "Pricing and Discount Policies" whitepaper for more detail.

Stock Unit Definitions

Set up the names of the stock units that will be available, e.g. "EACH" or "PACK".

Price Names

Set up Price Names that set the base prices used for Debtor accounts. Select a name and click the Edit button, or double-click the item to edit.

Price SQL is used with the Account > Stock Item > Sell Price Formulation function.

Currency is used when a price is set based a foreign currency, when used in the Pricing Calculator. It does not restrict the price to foreign currency accounts.

Note: MYOB Exo Business supports a maximum of 100 price names.

Warranty

Set up the warranties available on stock items. Click Add to create a new warranty. Enter a description and a Charge Stock Code (you can enter part of a stock code and press ENTER to open a Search window). You must also select the Stock Group and Alternate Stock Group that this warranty applies to.

Debtors

Debtor Account Groups/Alternate Debtor Account Groups

These sections let you set up Debtor Account Groups and Alternate Debtor Account Groups. Set up the Debtor Account Groups and Alternate Debtor Account Groups as required to help group debtors together, e.g. by region or client type. These can be added to search grids as extra fields, and used for reporting purposes.

Tip: The names used to reference debtor account groups in MYOB Exo Business can be customised at System > Display Name.

Debtor Price Policy Groups

Create names to be used for grouping debtors into Price Policy groups. Individual debtors can then join a Price Policy Group by selecting the Price Policy Group name on the Account > Debtors > Discounts/Prices tab. The Debtor Price Policy Group is then associated with a Price Policy. All debtor accounts that belong to that Policy Group will then receive that Price Policy’s prices and discounts.

Note: See the "Pricing and Discount Policies" white paper for more detail.

Sales

This section is only available in Exo Business Config. It allows you to set up marketing classes, which can be applied to Contacts.

Inwards Goods

Cost Codes

Set up cost codes that relate to the shipment of goods, e.g. customs or duty.

Shipment Status

Shipment statuses define the stages of the flow of goods from the supplier to your warehouse. These should be generic stages that apply to all methods of shipping.  

Shipment Method

Shipment Methods define the type of transport being used to transport (or ship) the goods. This can also be used for report filtering.

Note: See the "Inwards Goods" white paper for more detail.

Dashboards

This section contains settings that relate to the Dashboards function.

Setup Widgets

Create and edit the widgets that are available on Dashboard interfaces.

Note: For widgets to be available for selection on a Dashboard interface, they must be assigned to users by adding them to their "Exo Business Analytics" drop down menu definitions using the Drop Down Menu Designer.

Exo Fixed Assets

This section is only available in Exo Business Config, and only when the Fixed Assets module is in use. It contains settings that affect the operation of the Fixed Assets module.

See the Fixed Assets Help (available under Additional Modules) for more information on these Company numbers.

Exo Intercompany Consolidations

This section is only available in Exo Business Config, and only when the InterCompany module is in use. It contains settings that affect the operation of the InterCompany module.

See the InterCompany Help (available under Additional Modules) for more information on these Company numbers.

Serviceable Units

This section is only available in Exo Business Config, and only when the Exo Job Costing module is in use. It contains settings that affect the operation of the Exo Job Costing module.

See the Exo Job Costing Help (available under Additional Modules) for information on these settings.

Analytics

This section provides access to the configuration settings for the Exo Business Analytics module.

Social Media

This section lets you set up the Exo Business system to communicate with various social media networks.