Committed Costs: External Commitments

Project commitments that do not originate from purchase orders existing in the system have the External type on the Commitments (PM306000) form, in contrast to those that have the Internal type and originate from documents created in the system. External commitments can be created regardless of the state of the Internal Cost Commitment Tracking check box on the Projects Preferences (PM101000) form (which indicates that purchase orders are tracked by project as cost commitments). You can create external commitments in two ways:

• From scratch on the External Commitments (PM209000) form. To open the form, you click Create External Commitment on the form toolbar of the Commitments form.
• By importing commitments from an external system into MYOB Advanced for further analysis against budget and actual figures by using import scenarios on the External Commitments form. After the initial import, you can update imported commitment records as the project proceeds and the system changes the applicable committed quantities and amount of the project budget.