Change Orders for Commitments: Commitment Reopening

In some situations, you may need to make changes directly to the purchase order or subcontract that have already been completed, or canceled. The following sections describes how you can reopen project commitments to be able to make changes to them.

Reopening a Commitment Not Linked to a Change Order

If a commitment has no related change orders and you do not want to track the change separately, you can reopen the commitment and modify it directly, as follows:

• To make changes to a purchase order with the Canceled, Completed, or Closed status, you open it on the Purchase Orders (PO301000) form and on the More menu, click Reopen Order. The system assigns the order the On Hold status and makes it available for editing.
• To make changes to a subcontract with the Canceled or Closed status, you open it on the Subcontracts (SC301000) form and on the More menu, click Reopen Order. The system assigns the subcontract the On Hold status and makes it available for editing.

If you need to make a change to the commitment and be able to track it, you need to create a change order for this commitment.

Reopening a Commitment Linked to a Change Order

If a commitment has at least one related change orders, you cannot reopen it directly on the Purchase Orders form or Subcontracts form.

You reopen a purchase order or subcontract linked to a change order by creating a change order with zero amount and adding the purchase order or subcontract to it on the Commitments tab of the Change Orders (PM308000) form. For the commitment lines of a change order with zero amount, the system sets the Reopen status to indicate that no line amounts will be affected. When the change order is released, the system assigns the purchase order or subcontract the Open, Pending Printing, or Pending Email status. Also, the system clears the check boxes in the Completed, Closed, and Canceled columns of the corresponding lines on the Details tab of the Purchase Orders form or Subcontracts form.