Drawing Logs: General Information

A drawing log is a collection of drawings and designs related to a project. A member of a project team can create a drawing log, specify all relevant settings of the drawing log, and upload a drawing or a group of drawings to the drawing log.

Learning Objectives

In this chapter, you will learn how to do the following:

  • Configure drawing logs and set up disciplines and statuses
  • Create drawing logs
  • Upload and download images linked to drawing logs
  • Link requests for information and project issues to existing drawing logs
  • Email drawings and requests for information
  • Create revisions of drawing logs

Applicable Scenarios

You create a drawing log when a new file with a drawing, design, or sketch needs to be associated with a project and no drawing log has already been created for the project.

Drawing Log Creation

You can create a drawing log on one of the following forms:

  • Drawing Log (PJ303000): On this data entry form, you create one drawing log and specify all of its settings.
  • Drawing Logs (PJ403000): On this inquiry form, you can view a list of drawing logs and initiate the creation of a drawing log.

For a newly created drawing log, you specify a discipline—that is, a field or area in construction used for categorizing drawing log documents.

If any changes have been made to the initial drawing, you can update the drawing by uploading a new file version to the existing drawing log or creating a new revision of the drawing. If the uploaded drawing is an update of a previous drawing in the log, you should specify the revision number, which indicates the up-to-date version of the drawing.

Additionally, you can upload sketches (that is, drafts of drawings). When you upload a sketch, you should specify the sketch number in the Sketch box.

You can download multiple images attached to a drawing log document as a zip file by clicking Export Drawing Log on the form toolbar of the Drawing Log (PJ303000) form or by selecting the unlabeled check box for the needed drawing log on the Drawing Logs (PJ403000) form and then clicking Export Drawing Log on the form toolbar.

Related RFI and Project Issues

To link a drawing log to a request for information (RFI), you click Create RFI on the More menu of the Drawing Log (PJ303000) form. The system creates the RFI, whose settings you specify, and links this RFI to the drawing log. When you send an email with the RFI, you can attach drawings from the linked drawing log to the email. Also, from the Drawing Logs (PJ403000) form, you can create an RFI that is linked to multiple drawing logs.

From the Drawing Log form, you can create a project issue linked to a particular drawing log. To do this, you click Create Project Issue on the More menu. The system creates the project issue, whose settings you specify, and links this project issue to the drawing log. When you send an email with the project issue, you can attach drawings from the linked drawing log to the email. Also, from the Drawing Logs form, you can create a project issue that is linked to multiple drawing logs.