AP Bills with Retainage: Mass-Processing of Documents

The following section explains how to create retainage bills for multiple AP bills.

Mass-Releasing Retainage

To release retainage for multiple bills, you use the Release AP Retainage (AP510000) form. In the Selection area, in the Date box, you select the date for which you want to create the retainage bills. The system fills in the Post Period box with the period of the selected date. (You can change it, if necessary.) You can specify other settings to filter the bills in the table, such as vendor and reference number.

In the table, for each bill for which you want to release retainage, you review the Percent to Release or Retainage to Release column, and change the value in either column, if necessary. You then select the check boxes in the unlabeled column for the bills for which you want to release the retainage and then click Process on the form toolbar. If you want to release the retainage for all listed bills, you click Process All on the form toolbar.

Note: You can configure the system to automatically release the retainage bills that are created on this form by selecting the Automatically Release Retainage Documents check box on the Accounts Payable Preferences (AP101000) form.