Billing Rules: To Configure a Progress Billing Rule

The following implementation activity will walk you through the process of configuring a progress billing rule.

Attention: This activity is based on the U100 dataset. If you are using another dataset, or if any system settings have been changed in U100, these changes can affect the workflow of the activity and the results of the processing. To avoid any issues, restore the U100 dataset to its initial state.

Story

Suppose that you, as the project accountant of the SweetLife Fruits & Jams company, need to configure a billing rule to be used for billing a customer based on the progress of a project that your company completes for the customer.

Configuration Overview

For the purposes of this activity, on the Enable/Disable Features (CS100000) form, the Project Accounting feature has been enabled to support the project accounting functionality.

Process Overview

You will configure a billing rule for progress billing on the Billing Rules (PM207000) form.

System Preparation

Launch the MYOB Advanced website, and sign in to a company with the U100 dataset preloaded; you should sign in as project accountant by using the brawner username and the 123 password.

Step 1: Configuring a Billing Rule

To configure a billing rule to be used for progress billing, perform the following instructions:

  1. On the Billing Rules (PM207000) form, add a new record.
  2. In the Summary area, specify the following settings:
    • Billing Rule ID: PRGRULE
    • Description: Billing projects by progress
  3. In the left pane, add a row for the billing rule step, and specify the following settings in the row:
    • Active: Selected
    • Step ID: 10
    • Description: Billing by progress
  4. In the right pane, specify the following settings for the step (which is selected in the left pane):
    • Billing Type: Progress Billing
    • Invoice Description Formula: ='Invoice for '+[PMProject.ContractCD]

      The system uses this formula to define the description of the invoice created based on the billing rule. The PMProject.ContractCD data field stores the project identifier.

    • Line Description Formula: =[PMBudget.Description]

      The system uses this formula to define the description of the invoice line created based on the billing step. The PMBudget.Description data field stores the description of a project budget line.

    • Use Sales Account From: Account Group

      The system uses as the sales account the default account of the account group of a revenue budget line of a project.

    • Create Lines with Zero Amount and Quantity: Cleared

      You clear this check box to add to the created invoice only the lines with nonzero amounts.

  5. Save the billing rule you have created.

You have configured the billing rule that can be used for billing a fixed-price project based on its progress. To bill a project by using this rule, you need to assign the rule to the project tasks. To review how a project is billed when you use a progress billing rule, complete the Project Billing: To Bill a Project by Progress activity.