Billing Cycles: General Information

In MYOB Acumatica, a billing cycle is an entity whose settings determine how the services provided by the company are going to be billed. You create a billing cycle on the Billing Cycles (FS206000) form.

During the configuration of field services functionality, you create the needed billing cycles and then assign the needed billing cycle to each customer that can potentially buy any services.

Learning Objectives

In this chapter, you will learn how to do the following:

• Create a billing cycle
• Assign a billing cycle to a customer

Applicable Scenarios

You create a billing cycle or multiple billing cycles when you plan to provide services to your customers, and want to be able to generate billing documents for the services that are provided, based on both the customer's preferences and your company's business practices.

Billing Cycle Settings

You create billing cycles on the Billing Cycles (FS206000) form. For each billing cycle, under Run Billing For, you select one of the following option buttons, which determine how billing documents will be generated for the customer:

• Appointments (default): The customer will be billed based on what was done during each appointment.

  We recommend that you select this option button when you bill the customer for the actual work time of the appointments or when you bill the customer after the appointments have occurred.

• Service Orders: The customer will be billed based on service orders.

  We recommend that you select this option button when you don't need an appointment to bill the included service, or when you want to generate a billing document for the estimated price and hours.

Then under Group Billing Documents By, you select one of the following option buttons, which will determine how the billing documents will be grouped in relation to appointments or service orders:

• Appointments: For each appointment billed, a single invoice will be generated.
• Service Orders: The generated invoices will be grouped by service order. If the services are billed by appointments and grouped by service orders, one service order with multiple appointments will result in one invoice being generated. If the services are billed by service orders and grouped by service orders, a single invoice is generated for each service order.
• Customer Order: The generated invoices will be grouped by the customer's order number, which is specified in the Customer Order box of the Summary area of the Service Orders (FS300100) form.
• External Reference: The generated invoices will be grouped by the purchase order provided by the customer, which is specified in the External Reference box of the Summary area of the Service Orders (FS300100) form.
• Time Frame (default): Invoices will be grouped on the day of each week or month that you specify under Prepare On in the Time Frame Grouping Settings section of the form. If the services are billed by appointments, for one customer, a single document is generated containing all of the appointments' services performed up to the specified day.

On the Billing tab of the Customers (AR303000) form, you must assign at least one billing cycle to each customer account to which field services will be provided.