Help Centre

Setting up your company file > Create a company file
When you make entries in your software, that information is stored in a file called a company file.
You can create a company file using the New Company File Assistant. This assistant is a series of interactive windows that guide you through the process of creating a new company file.
note : Do you already have a company file?
If your accountant or MYOB consultant has provided you with a company file, or if you want to use a file that you created with a test drive version of this software, you don’t need to create a company file.
Your current financial year
This is the financial year for which you want to start recording transactions in your company file.
Note that a financial year is represented by the calendar year in which the financial year ends. For example, if your financial year ends in June 2009, your financial year is 2009.
The last month of your financial year
This is the month in which your financial year ends. For most businesses the last month is June.
Your conversion month
This is the earliest month for which you want to record transactions. For example, if you want to enter transactions dated 1 September or later, your conversion month is September.
The number of accounting periods in your financial year
You can choose to have 12 or 13 accounting periods. A 13th period is a period for recording entries which you do not want included in the accounting figures for a particular month. For example, you can use it to record year-end adjustments that are attributed to all months. If in doubt, choose 13 periods.
The default list of accounts that you want to start with
Accounts are the categories that you will allocate each of your transactions to. When you create a company file, you need to select a default list of accounts. You can:
start with an accounts list provided in the software. You can select a predefined accounts list suitable for your business.
import a list of accounts. You can import an accounts list from another company file or from one that has been provided by your accountant or MYOB Certified Consultant.
build your own list. You can start with an accounts list that has the minimum accounts required by your software and then add to it.
To create a new company file
Click Create new company file. The introduction page of New Company File Assistant appears.
Click Next. The Company Information page appears.
Enter your business contact and registration details. If available, also enter your software serial number.
Click Next. The Accounting Information page appears.
Remember that this is the financial year for which you want to start recording transactions in your company file. It does not need to be the financial year that your business is currently operating in.
Click Next. A confirmation page appears.
Click Next. An accounts list selection page appears.
A suitable accounts list for the business type you selected appears. If you want to print the list, click Print. Later you can tailor the list to meet the needs of your business.
Click Next. The Company File page appears.
Click Change. The New window appears.
note : [AccountRight Enterprise users] Sharing a company file on a network
If multiple users will be accessing the company file simultaneously, you can save the new company file to a shared public folder on the host computer so that it’s accessible to everyone in the network. For instructions on how to share a company file on a network, see ‘Networking company files’ in your user guide or the Help Centre.
Click Save. The Conclusion page appears.
User Account Control (UAC) is a security feature in Windows Vista. If UAC is active, files saved in the Program Files folder can only be opened by the Windows user who saved the files. If other users need to access your company file, do not save it in this folder. For more information about User Account Control, see Windows help.
Click Next. Your company file is created and the Conclusion page appears.
Click Command Centre to display the Command Centre window.

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