Project Tasks
Form ID: (PM302000)
You can use this form to do the following:
- Add new tasks to projects
- View and modify the settings of existing project tasks
- Delete tasks from projects
Form Toolbar
The form toolbar includes standard buttons and form-specific buttons and commands. For the list of standard buttons, see Form Toolbar and More Menu. The form-specific commands can be shown as buttons on the form toolbar, as commands on the More menu, or in both places. These commands are listed in the following table in alphabetical order.
Command | Description |
---|---|
Activate |
Changes the status of the project task to Active, making it possible to associate this project task with documents and activities on data entry forms in the functional areas integrated with projects. This command appears if the project task has the In Planning, Completed, or Canceled status. |
Cancel |
Changes the status of the project task to Active. This command appears if the project task has the In Planning or Active status. |
Complete |
Changes the status of the project task to Completed. This command appears if the project task has the Active status. |
Hold | Changes the status of the project task to In Planning.
This command appears if the project task has the Active status. |
Summary Area
You use the elements in this area to add a new task or to select an existing task and view its details.
Element | Description |
---|---|
Project ID | The project to which the task is assigned. |
Task ID | The unique identifier of the task. The structure of this identifier is defined by the PROTASK segmented key, whose configuration is defined on the Segmented Keys (CS202000) form. |
Type | The type of the project task, which can be one of the
following:
This column appears on the form only if the Construction feature is enabled on the Enable/Disable Features (CS100000) form. |
Description | A detailed description of the project task. |
Status |
The status of the project task, which can be one of the following:
|
Default |
A check box that indicates (if selected) that the task is the default task of the project. On the data entry forms, the default project task is automatically populated when you select the project. |
Summary Tab
This tab includes the general information about the project task.
Element | Description |
---|---|
Planned Start Date | The date when the task is expected to start. |
Planned End Date | The date when the task is expected to end. |
Start Date | The actual start date of the task. When the status of the project task is changed to Active, the system automatically specifies the current business date as the task's start date. |
End Date | The actual end date of the task. When the status of the task is changed to Completed, the system automatically specifies this date as the current business date. |
Completion Method | The method of calculating the percentage of completion of the
task. The following options are available:
For more information, see Project Tasks: Tracking the Task Completion. |
Completed (%) |
The actual percentage of task completion, which is determined as follows:
The value is set to 100 once the task is completed. |
Approver | The employee who is authorized to approve the time activities related to this project task. |
Element | Description |
---|---|
Bill Separately | A check box that indicates (if selected) that the task should be billed by a separate invoice. |
Customer | The customer associated with the task. |
Location | The customer location associated with the task. This element is available if the Business Account Locations feature is enabled on the Enable/Disable Features (CS100000) form. |
Allocation Rule | The allocation rule to be used for this project task. |
Billing Rule | The rule that the system uses to run billing for the task. |
Branch | The branch of your company with which this task is associated. |
Rate Table | The rate table to be used for this project task. |
Billing Option | The way the task becomes eligible for billing. You can select one
of the following options:
|
Non-Billable WIP Account Group |
The work-in-progress account group associated with the task. In this box, you select the account group that the system uses to temporarily allocate WIP costs of the project by creating allocation transactions using the allocation rule specified for the task. When you bill the project using the progress billing rule specified for the task—that is, not using the allocation transactions—and the system creates an accounts receivable document, the allocation transactions posted to this account group are reversed. For details, see WIP Costs in Fixed-Price Projects: General Information. |
Progress Billing Base | The basis for progress billing of the project task. The system will specify the
selected value automatically in a newly created revenue budget line
with this project task. You can select one of the following options:
You can change the specified value manually in each revenue budget line. |
Tax Category | The tax category (if applicable) to be used as the default tax category for the task. |
Element | Description |
---|---|
Default Sales Account |
The account to be used by default as the sales account in project billing and other processes that involve the sales account. The system will use this account in project billing if Task is selected for the applicable billing rule step in the Use Sales Account From box of the right pane (Invoice Settings section) of the Billing Rules (PM207000) form. |
Default Sales Subaccount |
The subaccount to be used as the source of possible segment values in the processes of billing, creating allocation transactions, and creating expense claims for the task. This box appears on the tab only if the Subaccounts feature is enabled on the Enable/Disable Features (CS100000) form. |
Default Cost Account | The account to be used as the expense account in project transactions created for the task on release of time activities and time cards for the task. |
Default Cost Subaccount |
The subaccount to be used as the source of possible segment values in the processes of creating allocation transactions, creating accounts payable documents, creating expense claims for the task, and creating project transactions on release of time activities and time cards for the task. This box appears on the tab only if the Subaccounts feature is enabled on the Enable/Disable Features form. |
Accrual Account | The account to be used as an expense accrual account in the transactions that are generated for the task. |
Accrual Subaccount |
The subaccount to be used as an expense accrual subaccount in the transactions that are generated for the task. This box appears on the tab only if the Subaccounts feature is enabled on the Enable/Disable Features form. |
Element | Description |
---|---|
Earnings Account | The expense account to be used to record the earnings linked with the project task. |
Earnings Sub. | The corresponding subaccount to be used with the earning account. The box is displayed if the Subaccounts feature is enabled on the Enable/Disable Features form. |
Benefit Expense Account | The expense account to be used to record the benefit expense linked with the project task. |
Benefit Expense Sub. | The corresponding subaccount to be used with the benefit expense account. The box is displayed if the Subaccounts feature is enabled on the Enable/Disable Features form. |
Tax Expense Account | The expense account to be used to record the tax expenses linked with the project task. |
Tax Expense Sub. | The corresponding subaccount to be used with the tax expense account. The box is displayed if the Subaccounts feature is enabled on the Enable/Disable Features form. |
Element | Description |
---|---|
GL | A check box that indicates whether general ledger transactions can be associated with the task. With this check box selected, users can select the task in GL documents, and the release of these documents automatically updates the project data. |
AP | A check box that indicates whether accounts payable transactions can be associated with the task. With this check box selected, users can select the task in AP documents, and the release of these documents automatically updates the project data. |
AR | A check box that indicates whether accounts receivable transactions can be associated with the task. With this check box selected, users can select the task in AR documents, and the release of these documents automatically updates the project data. |
SO | A check box that indicates whether transactions generated during the processing of sales orders can be associated with the task. With this check box selected, users can select the task in sales-related documents, and the release of these documents automatically updates the project data. |
PO | A check box that indicates whether transactions generated during the processing of purchase orders can be associated with the task. If you select this check box, users can select the task in purchasing documents, and the release of these documents automatically updates the project data. |
IN | A check box that indicates whether inventory transactions can be associated with the task. If you select this check box, users can select the task in inventory documents, and the release of these documents automatically updates the project data. |
CA | A check box that indicates whether cash management transactions can be associated with the task. If you select this check box, users can select the task in cash management documents, and the release of these documents automatically updates the project data. |
CRM | A check box that indicates whether customer management transactions can be associated with the task. If you select this check box, users can select the task in customer management documents, and the release of these documents automatically updates the project data. |
PROD |
A check box that indicates whether transactions generated during the processing of production orders can be associated with the task. If you select this check box, users can specify the associated task when they create a production order. This check box is displayed only if the Manufacturing feature is enabled on the Enable/Disable Features form. |
Time Entries | A check box that indicates whether transactions entered on the Employee Time Card (EP305000) and Employee Time Activities (EP307000) forms can be associated with the task. If you select this check box, users can select the task in documents, and the release of these documents automatically updates the task data. |
Expenses | A check box that indicates whether transactions entered on the Equipment Time Card (EP308000) form can be associated with the task. If you select this check box, users can select the task in documents, and the release of these documents automatically updates the task data. |
Element | Description |
---|---|
Accounted Campaign | The marketing campaign that is associated with the project task for the tracking of related expenses and revenue. For details, see Marketing Campaigns: General Information. |
Recurring Billing Tab
On the Recurring Billing tab, you can implement a regular flat-rate billing model. Each recurring billing line defines the rules the system uses to create the corresponding invoice line during the project billing. For more information, see Project Billing: Recurring Billing.
The table toolbar includes only standard buttons. For the list of standard buttons, see Table Toolbar.
The following table lists the elements of the tab.
Column | Description |
---|---|
Inventory ID | The non-stock item that designates a service or labor associated with the recurring billing. |
Description | The description of the service or labor associated with the recurring billing. |
Amount | The flat price for the service or labor. |
Account Source |
The source of the account for the recurring billing, which can be one of the following:
|
Subaccount Mask |
The rule for selecting segment values for the subaccount to be used for the recurring billing. To set up the rule for selecting segment values, select a segment, press F3, and select a source of the segment value, which is one of the following options:
|
Branch |
The branch to be used in the recurring billing. By default, the branch is empty. |
Account | The account to be used in the recurring billing if Recurring Item is selected as the Account Source for the row. |
Subaccount | The subaccount to be used in the recurring billing if the Subaccount Mask specified for the row uses B. |
Reset Usage |
The setting that defines the frequency of recurring billing usage. You can select one of the following options:
|
Included | The quantity of the service or labor that you plan to provide when executing this recurring item. |
UOM | The unit of measure used for the service or labor. |
Activities Tab
This tab has a table with the list of activities associated with the project task. You can associate particular tasks, emails, and other activities with the project. MYOB Advanced provides you with a list of predefined activity types; you can add new activity types by using the Activity Types (CR102000) form. To create an activity, email, or task, click the appropriate command and fill in the dialog box.
The tab includes, in addition to the columns described below, columns (labeled with icons) that you can use to attach notes and files to the activity, see if it is completed, check its priority level, and notice whether there are associated reminders. For descriptions of these columns, see Managing Emails and Activities.
Button | Description |
---|---|
Create Task | Opens the Task (CR306020) form in a pop-up window so you can create a new task associated with the project. |
Create Email | Opens the Email Activity (CR306015) form in a pop-up window so you can create and send an email associated with the project. |
Create Activity |
Contains a menu with commands that correspond to the list of activity types configured on the Activity Types (CR102000) form. Note: If you added activities to a project
task that is in the In Planning status, any related
transactions cannot be released until the project task status
changes to Active.
By clicking a menu command, you open the Activity (CR306010) form in a pop-up window, which you use to create an activity of the corresponding type. The following commands are available by default: Note, Chat, Appointment, Escalation, Message, Phone Call, and Work Item. To change the list of menu commands, you can add or remove activity types by using the Activity Types (CR102000) form. |
Column | Description |
---|---|
Type | The type of activity, which can be one of the following: Event, Task, Email, or Activity. |
Summary | The description provided for the activity. Click the Summary column of a specific activity to open the activity in a separate dialog box. |
Status | The status of the activity. |
Start Date | The start date and time of the activity. |
Category | The category of the activity. |
Billable | A check box indicating whether the time spent on the activity is billable. |
Time Spent | The total time spent on the activity. |
Overtime | The time in excess of normal work hours spent on the activity. |
Billable Time | The number of billable hours spent on the activity. |
Billable Overtime | The number of billable hours spent on the activity in excess of normal work hours. |
Workgroup | The workgroup to which the activity is assigned. |
Owner | The employee to whom the activity is assigned. |
The tab also has the Activity Description area below the table. The area displays the full description provided for the activity selected in the table. To edit the description, click the link in the Summary column of the activity. This opens the Activity (CR306010) form in a pop-up window; on this form, you can add a description and edit other settings corresponding to the activity.
Attributes Tab
On this tab, you can specify attribute values for the project task. The task-related attributes are selected on the Project Attributes (PM202000) form.
The table toolbar includes only standard buttons. For the list of standard buttons, see Table Toolbar.
Column | Description |
---|---|
Attribute | The attribute used for the project task. |
Required | A check box that indicates (if selected) that this attribute is required for the project task. |
Value | The value of the attribute for the project task. |
Compliance Tab
On this tab, you can add, update, and review compliance documents.
The table toolbar includes only standard buttons. For the list of standard buttons, see Table Toolbar.
Column | Description |
---|---|
Expiration Date | The date when the compliance document will expire. You specify the date when you add the compliance document to the tab. |
Document Type | The type of the compliance document. The following document types are available:
|
Creation Date | The date when the compliance document was created. By default, the system inserts the current date at the time of creation. You can change the date manually. |
Status | The status of the compliance document. The list of statuses should be specified manually on the Compliance Preferences (CL301000) form. |
Required | A check box that indicates (if selected) that the document is mandatory for working with the project and project task specified in this line. This flag is for informational purposes only. It shows that the compliance document is required before some activities are implemented for the project. |
Received from Vendor | A check box that indicates (if selected) that the document has been received. By using this check box, you can track when the payment for the document is received, so that the next payment is not delayed. |
Received Date (Vendor) | The date that you specify when the compliance document is received. |
Processed | A check box that indicates (if selected) that the document has been processed. |
Voided | A check box that indicates (if selected) that the document has been voided. |
Created Automatically | A check box that indicates (if selected) that the document has been created by the system. |
Sent Date | The date that you specify when the compliance document is sent. |
Project | The project to which the compliance document relates, which is a link
you can click to view this project on the Projects (PM301000) form. If a project is specified, this compliance document is displayed on the Compliance tab of the Projects form for the selected project. |
Cost Task | The cost task within the selected project to which the compliance
document relates, which is a link you can click to view this task on the
Project Tasks (PM302000) form. If a task is specified, this compliance document will be displayed on the Compliance tab of the Project Tasks form for the selected task of the Cost Task type. |
Cost Code | The cost code assigned to the compliance document. |
Vendor |
The identifier of the vendor associated with the compliance document, which is a link you can click to view this record on the current form. If a vendor is specified, the current document will be displayed on the Compliance tab of the current form for the selected vendor. The list of vendors
available for selection may be limited based on the role or roles
assigned to the user account to which you are signed in if the
Customer and Vendor Visibility Restriction feature is
enabled on the Enable/Disable Features
(CS100000) form. In this case, the Restrict Visibility
To box appears on the
Financial tab of the Vendors (AP303000) form. With the
feature enabled, a vendor is available for selection if one of the
following is true:
|
Vendor Name | The name of the vendor associated with the compliance document. |
Expired | A check box that indicates (if selected) that the compliance document has expired. |
AP Payment |
The reference number of the payment that is associated with the compliance document, which is a link you can click to view this document on the Checks and Payments (AP302000) form. By default, the column is hidden. For details on how to display hidden columns, see To Hide or Display Table Columns. |
AP Payment Method | The payment method associated with the vendor. By default, the column is hidden. For details on how to display hidden columns, see To Hide or Display Table Columns. |
AR Invoice | The reference number of the invoice associated with the compliance document, which is a link you can click to view this document on the Invoices and Memos (AR301000) form. If an invoice number is specified, the current compliance document will be displayed on the Compliance tab of the Invoices and Memos form for the selected invoice. By default, the column is hidden. For details on how to display hidden columns, see To Hide or Display Table Columns. |
AR Invoice Amount | The amount of the invoice. By default, the column is hidden. For details on how to display hidden columns, see To Hide or Display Table Columns. |
AR Payment | The reference number of the payment associated with the compliance document, which is a link you can click to view this document on the Payments and Applications (AR302000) form. By default, the column is hidden. For details on how to display hidden columns, see To Hide or Display Table Columns. |
AR Payment Method | The customer’s default payment method. By default, the column is hidden. For details on how to display hidden columns, see To Hide or Display Table Columns. |
Account | The account associated with the vendor (Expense account) or customer (Sales account). By default, the column is hidden. For details on how to display hidden columns, see To Hide or Display Table Columns. |
Bill | The reference number of the bill associated with the compliance document, which is a link you can click to view this document on the Bills and Adjustments (AP301000) form. If a bill number is specified, the current compliance document will be displayed on the Compliance tab of the Bills and Adjustments form of the selected bill. By default, the column is hidden. For details on how to display hidden columns, see To Hide or Display Table Columns. |
Bill Amount | The bill amount to be paid for the document. By default, the column is hidden. For details on how to display hidden columns, see To Hide or Display Table Columns. |
Certificate Number | The number of the certificate. By default, the column is hidden. For details on how to display hidden columns, see To Hide or Display Table Columns. |
Customer | The identifier of the customer associated with the compliance document, which is a link you can click to view this record on the Customers (AR303000) form. If a customer is specified, the current document will be displayed on the Compliance tab of the Customers form of the selected customer. By default, the column is hidden. For details on how to display hidden columns, see To Hide or Display Table Columns. |
Customer Name | The name of the customer associated with the compliance document. By default, the column is hidden. For details on how to display hidden columns, see To Hide or Display Table Columns. |
Date Issued | The date when the document is issued. By default, the column is hidden. For details on how to display hidden columns, see To Hide or Display Table Columns. |
Effective Date | The date when the compliance document takes effect. You should specify the date manually while adding the document. By default, the column is hidden. For details on how to display hidden columns, see To Hide or Display Table Columns. |
Insurance Company | The name of the insurance company. By default, the column is hidden. For details on how to display hidden columns, see To Hide or Display Table Columns. |
Joint Vendor |
The identifier of the joint vendor associated with the compliance document, which is a link you can click to view this record on the current form. If a joint vendor is specified, the current document will be displayed on the Compliance tab of the current form for the selected vendor. The list of vendors available for selection may be limited based on
the role or roles assigned to the user account to which you are
signed in if the Customer and Vendor Visibility Restriction
feature is enabled on the Enable/Disable Features (CS100000) form. In this case, the Restrict Visibility
To box appears on the
Financial tab of the Vendors form. With the feature
enabled, a vendor is available for selection if one of the following
is true:
By default, the column is hidden. For details on how to display hidden columns, see To Hide or Display Table Columns. |
Joint Amount | The amount to be paid to joint payees according to the joint payment. By default, the column is hidden. For details on how to display hidden columns, see To Hide or Display Table Columns. |
Joint Release | A check box that indicates (if selected) that the joint release has been received. By default, the column is hidden. For details on how to display hidden columns, see To Hide or Display Table Columns. |
Lien Waiver Amount | The amount covered by the lien waiver. By default, the column is hidden. For details on how to display hidden columns, see To Hide or Display Table Columns. |
Limit | The amount of insurance liability specified for the compliance document. You should enter the amount manually while adding the document. By default, the column is hidden. For details on how to display hidden columns, see To Hide or Display Table Columns. |
Method Sent | The method used to send the document. By default, the column is hidden. For details on how to display hidden columns, see To Hide or Display Table Columns. |
Payment Date | The date when the payment is created. By default, the column is hidden. For details on how to display hidden columns, see To Hide or Display Table Columns. |
Project Transaction | The reference number of the project transaction associated with the compliance document, which is a link you can click to view this document on the Project Transactions (PM304000) form. By default, the column is hidden. For details on how to display hidden columns, see To Hide or Display Table Columns. |
Purchase Order | The reference number of the purchase order associated with the compliance document, which is a link you can click to view this document on the Purchase Orders (PO301000) form. If a purchase order is specified, this compliance document will be displayed on the Compliance tab of the Purchase Orders form for the selected purchase order. By default, the column is hidden. For details on how to display hidden columns, see To Hide or Display Table Columns. |
Purchase Order Line Item | The unique identifier of the item in the purchase order line, which can be specified only if a purchase order has been selected. By default, the column is hidden. For details on how to display hidden columns, see To Hide or Display Table Columns. |
Policy | The insurance policy number. By default, the column is hidden. For details on how to display hidden columns, see To Hide or Display Table Columns. |
Receipt Date | The date of the inventory receipt. By default, the column is hidden. For details on how to display hidden columns, see To Hide or Display Table Columns. |
Receive Date | The date when the goods are received. By default, the column is hidden. For details on how to display hidden columns, see To Hide or Display Table Columns. |
Received By | The person responsible for receiving goods. By default, the column is hidden. For details on how to display hidden columns, see To Hide or Display Table Columns. |
Requires Joint Check |
A check box that indicates (if selected) that a joint payment is required. By default, the column is hidden. For details on how to display hidden columns, see To Hide or Display Table Columns. |
Revenue Task | The identifier of the revenue task within the project to which the compliance document relates, which is a link you can click to view this task on the Project Tasks form. If a revenue task is specified, the current compliance document will be displayed on the Compliance tab of the Project Tasks form for the selected task of the Revenue Task type. By default, the column is hidden. For details on how to display hidden columns, see To Hide or Display Table Columns. |
Secondary Vendor | The identifier of the secondary vendor associated with the compliance document, which is a link you can click to view this record on the current form. If a vendor is specified, the current document will be displayed on the Compliance tab of the current form for the selected vendor. By default, the column is hidden. For details on how to display hidden columns, see To Hide or Display Table Columns. |
Secondary Vendor Name | The name of the secondary vendor associated with the compliance document. By default, the column is hidden. For details on how to display hidden columns, see To Hide or Display Table Columns. |
Source | The source of the payment, which is one of the following options:
By default, the column is hidden. For details on how to display hidden columns, see To Hide or Display Table Columns. |
Sponsor Organization | The name of the sponsor organization. By default, the column is hidden. For details on how to display hidden columns, see To Hide or Display Table Columns. |
Subcontract | The identifier of the subcontract associated with the compliance document, which is a link you can click to view this document on the Subcontracts (SC301000) form. If a subcontract is specified, the current document will be displayed on the Compliance tab of the Subcontracts form for the selected subcontract. By default, the column is hidden. For details on how to display hidden columns, see To Hide or Display Table Columns. |
Subcontract Line Item | The identifier of the item in the subcontract line, which can be specified only if a subcontract has been selected. By default, the column is hidden. For details on how to display hidden columns, see To Hide or Display Table Columns. |
Through Date | The date when the goods are shipped. By default, the column is hidden. For details on how to display hidden columns, see To Hide or Display Table Columns. |