Multiple Bill Payments: Implementation Checklist
To ensure that the system is configured properly for processing a payment of multiple bills, make sure that the criteria listed in the table have been met in the system as described.
| Form | Criteria to Check | Notes |
|---|---|---|
| Enable/Disable Features (CS100000) | Make sure the minimal features have been enabled as described in Company Without Branches: General Information, Company with Branches that Do Not Require Balancing: General Information, and Company with Branches that Require Balancing: General Information. | |
| Vendors (AP303000) | Verify the existence of the vendor accounts for the vendors whose bills you want to pay with one payment. For details, see Vendors: Implementation Activity. | |
| Payment Methods (CA204000) | Make sure the CHECK payment method has been selected when creating a payment. |
Settings That Affect the Workflow
The following settings and entities should be specified and defined, respectively:
- The following general ledger settings should be specified on the Posting
Settings tab of the General Ledger Preferences (GL102000) form:
- Make sure that the Automatically Post on Release check box is selected. This setting causes GL batches to be immediately posted after they are released.
- Clear the Generate Consolidated Batches check box to cause every AP transaction you enter to be posted as an individual batch to the general ledger. (When this check box is selected, the system consolidates into a single batch all transactions in the same currency posted to the same period for all documents being released.)
- The following accounts payable settings should be specified on the
General tab of the Accounts Payable Preferences (AP101000)
form:
- Select the Hold Documents on Entry check box in the Data Entry Settings section. This setting gives the created payments the On Hold status.
- Make sure that the Automatically Post on Release check box is selected in the Posting Settings section. This setting indicates that payments will be automatically posted to the general ledger once they are released.
- The following payment method settings should be specified for the payment method on the
Payment Methods (CA204000) form:
- Select the Print Checks option in the Additional Processing section on the Settings for Use in AP tab.
- The following vendor settings should be specified on the Vendors
(AP303000) form:
- For the vendor whose bills should be paid by separate payments, select the Pay Separately check box in the Default Payment Settings section of the Payment tab.
With these settings specified and entities defined, users in your company can record and process documents in MYOB Advanced quickly and accurately, with a minimum of manual actions.