Job AR Credit Note Entry

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Use this form to generate job credit transactions, which may be offset against invoices previously generated using the JC AR Invoice Entry form.

Credit Note Header Details

Batch

This updates with a generated batch number after you enter the first transaction.

Branch

The branch comes from the default option selected on the JC Module Control form — for example, from the Accounts Receivable Module Control form, the job, or the customer. You can change the option.

Last Credit Note Number

This field displays the last saved credit note number in the batch in read-only format.

Job Detail

If you open the Credit Note Entry form from the JC Job Maintenance form, this defaults to the job that was selected when the form was opened. You can select a different job.

Client Detail

If the selected job has a single customer, the customer code and details defaults when you select the job. If the job has multiple customers, you must select the customer the credit note is for.

Payment Date

This is determined by the customer Terms assigned on the Accounts Receivable Customer Maintenance form. You can't credit notes as there is no payment date for credits, and the customer's account is credited immediately when the credit is saved.

Posting Date/Period End

The posting date defaults to the document date and is the date that is assigned to the credit note transaction when the general ledger is updated. The period end date is the end date of the period in which the posting date falls and is read only.

Credit Note

Enter a reference for the credit note, or leave the field empty if auto numbering is in use and to generate a number when the credit note is saved.

Order No

Enter an order number reference.

Salesperson

The default value is the salesperson assigned to the selected customer. You can select a different salesperson.

Format

Select a credit note report format to use if you are going to print the credit note from the form. You can select any report that is assigned as a Credit Note Format on the JC Report Format Maintenance form.

Date (document)

The default value is the current date and represents the date associated with the credit note. The posting date defaults to this date.

Narration

Enter a narration, up to 2,000 characters, to add information about the credit. This prints on the header of the credit note.

Credit Note Amounts

These values update in read-only format as lines are added to the credit note.

Credit Note Line Details

Enter the Sales Code that determines the sales account to be debited with the value of the credit note. Enter the quantity and the rate of the credit. The tax code defaults using the standard tax hierarchies and the discount % is taken from the customer.

You can enter a line narration to add more detail to the credit line. This is for reference only.

Add new lines to the table or click the Save Line button to clear the form and enter a new line if you are entering details using the form.

Click F2 or click the Save icon to save the credit note.

Saving the Credit Note

When you save a credit transaction, Greentree Desktop updates the general ledger and customer balances. The transaction effect is the opposite to the effect for an AR invoice.

Note: You can view job credit notes on the Transaction tab on the JC Job Maintenance form.

• AR Customer Maintenance
• JC AR Credit Note Entry (IEC)
• JC AR Invoice Entry
• JC Module Control
• Report Format Maintenance
• Tax Codes
• Transactions Tab

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