Transfer

Use a transfer transaction type to enter a transaction that transfers inventory from one location to another, if locations are in use.

Options Reference

Each option and field on the form is described below. Mandatory options and fields are highlighted in red.

Code

Select the inventory item code for the item that is being transferred.

Note: This updates to the sub code field of the general ledger journal generated by the transaction.

Description

This is the description of the selected item. You can also search for the item using this field.

Transaction Analysis

If the IN Transaction Analysis module is in use, you must assign branch(es) to transaction trees while entering this type of transaction.

Location

This is the location that the inventory is being transferred from. The inventory on hand balance for the item is reduced in this location when the transaction is saved.

You can use the inventory option on the User Preferences form to set default location for transfers to location to to opt for the item's location to default to the transfer to location instead of the transfer from location. Use this option if transfers are typically done from a common location (for example, mass receiving location) to the item's specific location

If a default location is assigned on the User Preferences form and the option Default location is read only for data entry is also selected, the location is read-only and cannot be changed.

Location To

This is the location that the inventory is being transferred to. The inventory on hand balance for the item is increased in this location when the transaction is saved.

Note: This field only displays for assignment in the line detail if the Auto receipt option is selected in the Header detail. If this field is not available, enter a transaction to receive the inventory into the receiving location.

If you are transferring inventory from the item's primary location, to a location in the same warehouse as the primary location, you are prompted to ask to update the primary location to the transfer to location. If you select this option, the primary location updates on the Defaults tab. This option is enabled if the Inventory Module Control option Use Primary Location as Default is selected.

Unit

The default value is the stocking unit of measure for the item, as defined on the Inventory Item Maintenance form.

Tax type

Select whether the transaction values should be calculated inclusive or exclusive of tax. This determines how tax displays and calculates on the line.

Tax code

The default value is the transaction line using the hierarchy outlined on the Tax Code tab on the Other Hierarchies form.

Quantity

Enter the quantity to be transferred. This is always a positive value. When Greentree Desktop generates the transfer to transaction if the Auto receipt header option selected), the quantity transferred out of the from location always be the same as the quantity transferred into the to location.

Price

The default value is the unit cost of the inventory item.

Discount %

Enter a discount percentage to apply to the transaction line. This is not applicable for an transfer transaction. Greentree Desktop recalculates it if you enter a discount amount.

Discount

Enter a discount value to apply to the transaction line. This is not applicable for a transfer transaction. Greentree Desktop recalculates it if you enter a discount percentage.

Tax %

This field displays using the tax code selected for the line, although you can change it only if the option Allow tax rate/amount change is selected for the code on the Tax Code Maintenance form. The line tax value is calculated using the percentage you enter.

Note: If the tax value is overridden, this percentage updates using the tax value entered.

Tax

Greentree calculates this using the tax percentage, although you can enter an amount only if the option Allow tax rate/amount change is selected for the code on the Tax Code Maintenance form. If you enter an amount, the tax percentage recalculates using the tax value entered here.

Total

This is the transaction line total. It is recalculated if the quantity, price, discount fields, or tax fields are changed.

Narration

Enter a narration, up to 2000 alphanumeric characters, to describe this transaction line. Transaction narrations can be viewed using enquiry.

Save line

Click this button to save the current transaction line and add a new line.

FO Receipt

If a transaction is generated directory from a factory order receipt, click this button to open the FO Receipt Entry form to view details of the source transaction.

Serial/lot

If you are using the serial/lot control function, and the line item is a serial or lot controlled item, click this button to view or edit the serial/lot details for the item. When you enter an adjustment line for a serial/lot controlled item, Greentree Desktop displays the Serial/Lot Number Entry form when you enter a line quantity.

For a:

Positive adjustment, select from an existing lot number, or create a one (for serial numbers, you must always create a new one, as they are unique for each item).
A negative adjustment, you can only assign a lot number (or serial number) that already exists. Greentree Desktop assumes that the item has previously been received (or adjusted) into inventory, and the lot/serial number was assigned at that time.

Kitset

If you are using kitset function, this button is enabled if the line item is a kitset parent item, enabling you to view the kitset components.

Dimensions

If you are using the dimension tracking function, and the line item is a dimension controlled item, click this button to view or edit the dimension details for the item.

Note: If the Hotprint Enabled option is selected on the Options tab on the Inventory Module Control form, you can print a location transfer report from this function by clicking the print icon on the toolbar.

eXchange Module Integration

If the eXchange module is in use, a special eXchange transfer transaction type is used if there is a requirement for eXchange recipients to sell inventory from a branch different to their own.