PO Receipt Entry

When a dimensioned purchase order line is received, the estimated weight is taken from the purchase order line. It is equal to the line quantity x weight assigned to the line item on the Inventory Item Maintenance form.

The Est Weight and Act Weight columns also display in the table on this form. The estimated weight is read-only, but you can change the actual weight to use it to calculate the final total price for the line item.

To update the weights, click the Actual Weight button. The Actual Calculator form displays. You can enter an individual weight for each of the items for the line.

If the Inventory Module Control option Replace line narration in AP with actual weights is selected, the line narration updates when you enter the actual weights.

The Actual Weight value displayed on the Line Item form and table reflects the running total calculated the last time the Actual Calculator was accessed, and details were saved. Each time you access the Actual Calculator, all details on the form clear, enabling you to re-enter individual weights. Greentree Desktop calculates a new running total. If you don't enter new details, the Actual Weight value doesn't change from the last update from the Actual Calculator.

The line narration always reflects the last update from the Actual Calculator (where individual weights were entered and saved).

You can change the Actual Weight on the line. The narration does not update.

If you change the invoice line quantity after an Actual Weight has been entered, the Actual Weight field value does not update, and you must re-enter the details.

Saving a PO Receipt

You can't save a dimensioned receipt line if the Actual Weight is zero. This error message displays: Actual Weight is mandatory. You can enter the actual weight before saving the receipt.