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Kitset Maintenance

This form is enabled if the Kitset module is in use.

You can open this form from the Data Entry menu or from the Inventory Item Maintenance form. Use the form to define kitset parent items and components. If a kitset is set up for an item, the Kitsets exist option is selected on the Main tab on the Inventory Item Maintenance form.

Options Reference

Each option and field on the form is described below. Mandatory options and fields are highlighted in red.

Code

This is the inventory item code for the kitset parent. It defaults in read-only format if the Kitset Maintenance form is accessed from the Inventory Item Maintenance form, if an item was selected. Otherwise, enter or select the item to view or edit kitset details.

Description

This is the inventory item description.

Issue Components to Parent - At cost

This option is taken from the Module Control form. If you select this option, when a transaction is created that issues component items (to create a parent item), the components is issued at cost, based on the costing method that is being used by the company.

The cost (and subsequently, inventory value) to make the parent item is the sum of the component costs.

Issue Components to Parent - At selling price

This option is taken from the Module Control form. If you select this option, when a transaction is created that issues component items, the components are issued based on their selling price. The cost (and subsequently, inventory value) to make the parent item is the sum of the component selling prices.

Kitset variance Account

If you selected the option to issue component items to the parent at selling price, you must specify a general ledger account here, which is the account to which the difference between the component cost price, and the component selling price is posted when an issue transaction is created (as the component must be credited from inventory at cost).

Sell Transaction - Total of all component items

This option is taken from the Module Control form. The option applies when AR invoice transactions involving kitset parents are posted to the general ledger. Greentree Desktop must calculate the selling price of the parent item. If you select this option, the kitset parent unit selling price is calculated as the sum of each component's selling price.

Note: This option can only be selected if the Inventory Parent option is not selected, as the selling price of a component can only be known absolutely if a transaction is occurring in real-time the kitset parent is being made when you enter a transaction).

Sell Transaction - Per parent item

If you select this option, the kitset parent unit selling price is the selling price of the parent item or calculated using a markup or margin associated with a price book and/or analysis code combination.

Note: If the Inventory Parent option is selected, Greentree Desktop selects the Per parent item option, and default to read-only format. If you are stocking the parent item, then you must sell the kitset parent in it's own right, as the sum of component selling prices cannot be determined if the parent item is already in stock the inventory could have been made days, weeks or years ago).

Stocking unit

The default value is the stocking unit of measure for the kitset parent.

This field is read only.

Hold parent in inventory

Select this option if want to hold inventory of the kitset parent, and maintain associated details (costs, selling price, and the like). If you do not select this option, the kitset parent is considered non-diminishing, which means there will never be any inventory held for the item, and the item is made during sales order or invoice entry by issuing components real-time.

If the kitset parent is stocked, you can use the Kitset Parent Make-to-Stock form to make inventory of the kitset parent, or purchase it as you would any other stocked item.

You can also access the Kitset Parent Make-to-Stock form from the Insufficient Inventory Available form when it displays during sales order or invoice entry, so that you can make inventory of the parent at that time. If an item has kitsets assigned, this option displays on the Item Maintenance Main form.

Allow line additions

Select this option to enable users to add a kitset component line (not specified as a component here, when the kitset is set up), when the parent is being created. An example of if this feature may be used could be if you are offering a promotion for a period of time, and want to temporarily include an additional item in the kitset.

Line type

Kitset component lines can be of type Inventory (IN) or Non-Stock (NS). When you are adding a component line, you must select the line type that you are adding.

Code

Select the code for the component you are adding to the kitset. The codes available for selection will depend on the line type that you have selected.

Description

The default value is the description of the code selected. You can also search for an item or non-stock code by description.

Quantity

Enter the component quantity required to make one unit of the kitset parent.

Unit of measure

The default value is the stocking unit of measure for the component.

This field is read only.

Unit cost

The default value is the unit cost of the component (based on the costing method being used).

This field is read only.

Total cost

This field is system calculated. It is the quantity x unit cost.

This field is read only.

Mandatory Component

Select this option if the component must always be included when the kitset parent is being made. If this is selected, the option to Allow substitutions is deselected, and become read-only so you cannot change it.

If Mandatory Component is not selected, you can delete the component line when a kitset is being made, or substitute it with another item (if Allow substitutions is selected).

Allow Quantity change

Select this option to enable users to change the component quantity when a kitset parent is being made. For example, during a promotion, you can want include more than a single unit of a component.

Allow substitutions

Select this option to enable substitutes to use when a kitset parent is being made, and there is insufficient inventory of the component item at that time. Substitute items are defined on the Options Maintenance form. If the option Mandatory Component option is selected, you can't select this option.

Add new line

Click this button to add a new component line. You can also enter component lines into the table, instead of using the form.

Parent cost

This field displays the calculated cost of the parent, being the sum of the kitset component costs.

Table

All kitset component lines displays in this table. You can enter or edit line details in the table instead of using the form. Press Shift-F2 while on a line to delete it.