Update Standing Transactions

Use this form to create transactions that have been pre-defined using the Standing Transaction Maintenance form.

Transactions that you can select for are based on the Frequency, Next Action Date and Start/End Dates of the standing invoice.

As transactions are created, Greentree Desktop advances the Next Action Date for each standing transaction to the next date, based on the Frequency and Frequency Type that is assigned to the standing transaction. Any changes to tax rates are also made to the generated transactions and the standing transaction.

You can group standing transactions together using this form, and nominate a user-defined update log reference, so that you can recall the details of the update. You can also reverse the update/creation process.

Options Reference

Each option and field on the form is described below. Mandatory options and fields are highlighted in red.

Update log

Enter a unique reference for the update up to 20 alphanumeric characters. The reference should include a date to indicate when the process was run.

Type

You can select GL Receipt, GL Payment, Journal, or All as the standing transaction types to include in the update process.

Action date

The default value is today's date but you can change it. The standing transactions that you can select for creation are based on this date and the Next Action Date for the invoice.

Update/Reverse

Click this button to run the update, or to reverse an update that has already occurred.

If you cannot adjust the tax rates, the reverse fails if a tax rate changes. Resolve this by allowing manual tax rate changes on the tax code and reversing the standing transaction and then prevent manual tax changes.

Standing Transaction List

This table displays details of the standing transactions waiting to be created based on their next action date. To select the transactions for update, click the Selection box next to the transaction, or click the Select all/Deselect all options.

As you select standing transactions for update, they default to the Update From tab. You can Deselect the transaction before saving if you do not want to create the transaction.

Click the Save icon to run the process. The form displays details of the transactions that were processed.