Cash Banking Credit

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This form contains credit information and rules of the customer.

Cash management analysis

Select the cash management analysis code to assign to receipt transactions for this customer.

Bank and branch

Enter the customer's bank name and branch for cheque receipts. These details default to the Receipt Header detail for this customer.

Cheque name

Where the customer uses cheques that have a different name to their customer name, enter a cheque name for the customer, up to 50 characters. The default value is AR Receipt Entry. If left blank, the customer's name defaults as the cheque name to the AR Receipt Entry form.

Stop credit

Select this option to put the customer on stop credit, in which case you can't enter any additional invoices for the customer. If the sales order module is in use, a warning displays when entering sales orders, and Greentree Desktop action is run using the SO Module Default stop credit default.

Enable credit checking

Select this option to enable credit checking function for the customer when you enter a transaction. If credit checking is enabled, you can enter period-specific credit limits which are linked to warning messages when you enter these transactions for the customer:

• AR Invoice
• JC Invoice
• Conversion of JC AR Proforma Invoice to a JC Invoice
• Sales Order
• Packing Slip Maintenance
• CRM Quote conversion to Sales Order or Invoice
• POS sales and quotes if customer account type is Account
• Webstore
• Mobile Sales Order entry

Credit checking is not applied to these transactions:

• FREE AR Invoices
• DIM AR Invoice import
• JC bulk conversion of proforma invoices
• Sales Order - generate invoices and print invoices

If the credit limit is 0.00 then checking is not performed. A value of 0.01 causes all transactions to fail the credit limit check.

Parent Child relationships are not taken into account for credit checking. Each account is treated individually and has its own credit limit.

Existing documents are only checked if the value increases. Changes to dates, reduction in the value, and the like do not trigger credit checking.

The actions to be taken when a credit limit is exceeded are:

• Sales Orders, POS, Mobile and Webstore
• CRM
• Invoice and JC Invoice
• Pack slip - placed on hold

As shown in this table each Aged Limit is compared to the transaction value plus the sum of the customer Aged Balances for the period being checked and older - in this example, Limit Overdue 2+ is compared to the sum of balances from Overdue 2, Overdue 3 and Overdue 4+.

For current and overall balance checking, whether Sales Orders and Hold balances are included is determined by the settings on the Accounts Receivable Module Control form.

Interface Details

This section is used to set up details about the Direct Debit and Refund interfaces.

• Bank, Branch, Bank Account, Suffix - Set up the interface details defined on the External Bank Maintenance form.
• References - Set up defined on the AR Refunds Direct Debit Module Control form.

Refunds

These options are only available if the AR Refunds sub-module is in use.

Direct Debit

This section will only appear on the form if the Direct Debit module is in use.

Fields displays based on parameters defined on the External Bank Maintenance form and Direct Debit Module Control form.

Use Direct Debit

Select this option to receive payments from the customer using direct debit. You must enter bank account details if you select this option.

Direct Debit each invoice separately

Select this option to create a direct debit transaction for each invoice of the customer. If you don't select this option, a single direct debit transaction is created for the customer, for the total amount of all invoices selected during the direct debit invoice selection process.

Account

Enter the customer's bank account number. This field is visible and validated based on the settings on the External Bank Maintenance form.

• CM Cash Analysis Codes
• AR Customer Maintenance
• AR Receipt Entry
• Direct Debit Process
• External Bank Maintenance
• AR Module Control

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