Payment Entry

Use this form to create either a cheque or direct credit payment for a specific supplier. You can also use the Create Payments form to create payments for multiple suppliers at once.

If the option to enable hotprinting is selected on the Accounts Payable Module Control form, you can also print cheque and/or remittance forms from this function.

There are two ways to enter a payment using this form:

Manually Enter Unmatched Payment

Enter the payment into the Payment Entry form, without matching it against original transaction(s). If you do this, when the payment transaction is saved, an unapplied transaction is created for the value.

Note: You can apply this to another transaction using the Apply Unapplied Transactions form.

Create Payment by Matching Against Original Transaction(s)

Use the Items to Pay or Balance Forward tabs on the Payment Entry form to generate the payment value based on existing transactions. When you have selected the supplier in the payment header, view the supplier's current transactions in the Items to Pay tab. You can select one or more transactions for which the payment applies. Greentree Desktop assumes the value of the payment is the same as the value of selected transactions.

You can edit the value of the payment using the Items Paid tab before creating the payment. You cannot create a payment for a value that is greater than the value of the selected transaction(s). You can select transactions using an open item or balance forward view.

Note: You must enter transaction header detail before entering or selecting line values.

GL Updates

All payment transactions will credit the general ledger bank account and debit the supplier's AP control account.

To print a cheque and/or remittance form from this form, you must also enter the details on the Print Options form.

Note: You can generate payments and print cheques from an AP invoice on the AP Invoice Entry form.