Journal Entry

Use this form to enter transactions relating to the correction of GL posting errors, when you cannot enter a credit note or edit the original invoice. For example, the period of the original transaction may be closed, or an invoice may have been created for the wrong supplier.

You can create a journal by:

Manually entering unmatched journal values

Enter the journal into the AP Journal Entry form, without matching the value to an original transaction. If you do this, when the journal is saved, an unapplied transaction is created for the value.

Note: You can apply this to another transaction using the Apply Unapplied Transactions form.

Matching against original transactions

Use the Items to Apply or Balance Forward tabs on the AP Journal Entry form to match journal values against existing transactions. When you have selected the supplier in the Journal header, view the supplier's current transactions on the Items to Apply tab.

You can select one or more transactions against which the journal applies. Greentree Desktop assumes the value of the journal is the same as the value of selected transactions.

You can edit the value of the journal on the Applied Items tab before saving the journal. You cannot create a journal for a value that is greater than the value of the selected transaction(s). You can select transactions using an open item or balance forward view.

Note: You must enter transaction header detail before entering or selecting line values.

GL Updates

A positive value journal will credit the AP control general ledger account, and debit the AP control account, or an account selected when entering a transaction, depending on whether the Use GL Control Account option is selected on the journal header.

A negative value journal debits the AP control general ledger account, and credit the AP control account, or an account selected when entering a transaction, depending on whether the Use GL Control Account option is selected on the journal header.