Items to Select

Use this feature to create credit note lines by matching values against current invoices for the selected supplier. Access the Apply Details tab on the AP Credit Note Entry form, and select the Items to Select tab.

All invoices are shown on this form and no opening balance is calculated for the current period.

Options Reference

Each option and field on the form is described below. Mandatory options and fields are highlighted in red.

Show children

If the supplier is a parent it is assigned as a parent to one or more child suppliers), you can show invoices for all child suppliers, rather than an aggregate value by parent.

Show futures

Select this option to display future-dated invoices in the table for selection those not yet due for payment.

Select all

Click this button to select all the invoices for inclusion in the credit note.

Note: You can deselect individual lines before saving.

Deselect all

Click this button to deselect all selected invoices.

Note: You can select individual lines to include in the credit before saving.

Items to select table

This table displays all invoices of the supplier, using the criteria applied. You can select invoices for inclusion in the credit note. Invoices are included if they have a tick in the Selected box next to the line. If the invoice relates to a child supplier, there is a tick in the Child box next to the line to indicate this.

Note: If you double click an invoice in this table, the AP Invoice Entry form displays, populated with details of the original invoice.

Once invoices have been selected to include in the credit note, the invoice details transfer to the Applied Items tab, if the values may be edited before saving the credit note to a value less than the original.